North Kootenai Water District

Board Meeting Minutes

December 15, 2011

 

A.      Call to Order/Roll Call:

 

       Meeting called to order at 12:30 p.m. by President Crimmins. 

 

       Present:                 Tom Crimmins, Director/President

                                    Shirley Stoller, Director/Vice President

                                    Alanna Brooks, Director/Secretary

                                    Jim Omerso, Director/Treasurer

                                                           

       Staff Present:        Mike Galante, District Manager

                                    Phil Boyd, P.E., District Engineer

                                    Robin Potts, Accounts Specialist

                                    Brad White, Field Supervisor

      

       Excused:               Brian Werst, District Attorney

                                    Jack Hern, Director

 

        Visitors:                None

 

B.    Consent Agenda:

 

1.     Minutes of 12/01/11 Board Meeting

 

Motion was made to accept the minutes of the 12/01/11 meeting as written.

 

Director Stoller – motion, Director Brooks – second.

Motion approved unanimously.

 

C.      Oral Communications:

 

None

 

D.      Written Communications:

 

A request was received from Rory and Leola Hall to be annexed into the District and to join into the Chilco Project LID #4.

 

A motion was made to hold a Public Hearing at the January 5 Board meeting for the Hall’s to be annexed into the District and to join into the Chilco Project LID #4.

 

Director Stoller – motion, Director Brooks – second.

Motion approved unanimously.

 

E.      Treasury Report – Jim Omerso

 

Revenue has dropped with the ending of the summer and autumn months.  The reserve fund is close to where it is wanted to be. 

 

Director Omerso showed the Board a new report he was getting together. This report will show the annual budget and compare it to the actual amount spent year-to-date on each budget item.  It will also highlight any items that have gone over 1/6 of the budgeted amount.

 

Mr. Galante discussed how last year the District was over budget on payroll mainly due to overtime expenses.  Mr. Boyd said Mr. Galante and himself, along with staff, should make sure capital wages are not included in the budget. 

 

F.      Employee Matters:

 

The Board discussed the protocol for employees to attend Board meetings.  The Board decided that employees could attend on District time if the situation was not abused.

 

G.     District Attorney – Brian Werst:

 

Excused

 

H.      District Engineer – Phil Boyd, PE:

 

1.     Project Status Report

 

The memo that was previously sent to the Board of Directors is available for viewing at the District office.

 

2.     Chilco East – LID #3

 

The motion was made to sign the Motion to Proceed at a time appropriate for Scarsella Brothers  to work on LID #3.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

3.     Rimrock Pressure Zone Investigation

 

Staff checked two valves on Merman and one on St. James and found them to be working correctly.

 

4.     Pay Requests/Change Orders

 

a.     Chilco East

 

The motion was made to accept Pay Request #1 to Lawrence Construction for $5317 for the Chilco East temporary tie-in.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

b.    IDEQ Loan DW #1203

 

The motion was made to request Reimbursement #1 from IDEQ for Loan DW #1203 in the amount of $36,750 for engineering costs.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

The motion was made to request Reimbursement #2 from IDEQ from Loan DW #1203 in the amount of $48,124.50 for engineering costs.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

The motion was made to request Reimbursement #3 from IDEQ from Loan DW #1203 in the amount of $5,317 to pay Lawrence Construction which represents 14% spent of the total loan amount.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

I.       District Manager – Mike Galante

 

1.     Lancaster Road Waterline Easements

 

The waterline easements have been secured to cross Jim Kate’s and Ron Smith’s properties.

 

2.     Hwy 95/ITD Waterline Project

 

Scarsella Brothers wants to begin this project now. Putting the waterline in under Hwy 95 will happen in Spring 2012 as Phase 2 of this project.

 

3.     Cost Saving Measures/Hours of Operation

 

In an attempt to limit employee overtime pay, the Board discussed changing the District’s hours of operation.  It was decided to wait until March or April and then to put the staff on four 10 hour days with the field staff staggered to have all seven workdays covered and the office to have five days covered.  It was decided that another field employee would be needed for this to work properly.  There was also discussion of hiring a lawn care company to mow the well properties and the office property.

 

4.     Sponsored Water Resources Forum

 

The Water Resources Forum breakfast will be in February 2012. To sponsor this event could cost the District as much as $600.  Mr. Galante will be checking with other water companies to see if they would be willing to donate.  The Board agreed that the District needs to be involved to protect the future water rights for Idaho.

 

J.      Board Members:

 

Director Stoller pointed out that Idaho has changed its regulations regarding Public Records requests and that the District’s Resolution needs to change to reflect Idaho’s regulations.  Mr. Galante to check this out.

 

K.      Adjournment:

 

Motion was made to adjourn the meeting.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

Meeting adjourned at 3:42 p.m.

 

 

 

 

 

                                                           

Alanna Brooks

Secretary