North Kootenai Water District

Board Meeting Minutes

December 1, 2011

 

 

A.      Call to Order/Roll Call:

 

       Meeting called to order at 12:30 p.m. by President Crimmins. 

 

       Present:                 Tom Crimmins, Director/President

                                    Shirley Stoller, Director/Vice President

                                    Alanna Brooks, Director/Secretary

                                    Jim Omerso, Director/Treasurer

                                    Jack Hern, Director

                                                           

       Staff Present:        Mike Galante, District Manager

                                    Necia Maiani, P.E., District Engineer

                                    Robin Potts, Accounts Specialist

      

       Excused:               Brian Werst, District Attorney

 

        Visitors:                None

 

 

B.    Consent Agenda:

 

1.     Minutes of 11/17/11 Board Meeting

 

Motion was made to accept the minutes of the November 17 meeting as written.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

 

C.      Oral Communications:

 

None

 

 

D.      Written Communications:

 

Lawrence Construction had requested the District buy some pipe that they had ordered from United Pipe Supply. The District can get this pipe much cheaper. Mr. Galante wrote a letter to Lawrence Construction stating the District would not be purchasing their pipe.

 

 

E.      Public Hearing – Marples Annexation
 

The Public Hearing was opened at 12:34 p.m.  No one was present nor were there any written communications. The Public Hearing closed at 12:35 p.m.

 

 

F.      Treasury Report – Jim Omerso

 

None

 

 

G.     Employee Matters:

 

None

 

 

H.     District Attorney – Brian Werst, excused:

 

Mr. Galante asked the Board to approve Resolution 2011-23 for the Marples annexation.

 

The motion was made to approve Resolution 2011-23 granting the Marples annexation into the District.

 

Director Stoller – motion, Director Brooks – second.

Motion approved unanimously.

 

 

I.       District Engineer – Necia Maiani:

 

1.     Project Status Report

 

The new mainline from Government Way to the beginning of the Lancaster project (near the wells) is now activated and all water services along this portion of main are connected to the new line.  Mainline installation is complete for the portion near Ferndale and testing is underway. Tie-in and service connections are being done this morning (12/1/11).

 

Welch Comer is prepared to complete the topographical survey and design of the new water route on the Lancaster Project as soon as the easement location is determined.

 

2.     Pay Requests/Change Orders

 

a.     Avondale/Pt Hayden Ph 1

 

The motion was made to accept Change Order #10 for -$200,622.32 to MDM Construction for the Avondale/Pt. Hayden Waterline Project due to materials not used.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

The motion was made to accept Pay Request #13 in the amount of $8955.13 to MDM Construction, representing 92% of the project contract for the Avondale/Pt. Hayden Waterline Project.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

The motion was made to accept Pay Request #14 in the amount of $2583.10 for retainage release to MDM Construction, representing 100% completion of the project contract.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

b.    Avondale Phase 2

 

The motion was made to accept Pay Request #3 in the amount of $17,097.39 to S&L Underground, representing 29% of the total contract for Schedules A&B, for the Avondale Phase 2 Waterline Project.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

c.     Lancaster – Warren to Ferndale

 

The motion was made to accept Pay Request #1 to L&L Cargile in the amount of $319,620.38 for pipe, representing 75% completion of the Lancaster Waterline Project.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

3.     Chilco East – Waterline Extension Bid Results

 

Bids were opened on 11/30/11 with ten bidders.  Bids ranged from $169,859.80 to $299,447.

 

4.     Chilco East – Notice of Award

 

The motion was made to award the contract for the Chilco East Waterline Extension to the low bidder, Scarsella Brothers, in the amount of $169,859.80.

 

Director Hern – motion, Director Stoller – second.

Motion approved unanimously.

 

 

J.      District Manager – Mike Galante

 

1.     Lancaster Road Waterline Easements

 

The Board discussed changing the rerouted area of the Lancaster waterline to cross on Ron Smith’s property instead of the property of Bob Turnipseed.  Mr. Galante is confident he can get an easement this week.

 

2.     Filter Sand for Hayden Haven/Gem Shores

 

The sand arrived yesterday (11/30/11) to the District’s yard. Brad O’Connell had good weather and no problems.  The sand will be taken to Hayden Haven/Gem Shores tomorrow (12/2/11).

 

3.     Rimrock Pressure Zone Investigation

 

Mr. Galante, Ms. Maiani, and the District crew have been continuing this investigation.  The thought is that a valve is not closing and causing water to continuously circulate.

 

4.     Hwy 95/ITD Waterline Project

 

Lawrence Construction completed laying pipe and is now ready to test the pipe.

 

5.     Bankruptcy Write-Off – Gilbraith

 

Mr. Galante announced that Mr. Werst had advised him not to write this off at this time.  Mr. Werst is filing a claim with the Bankruptcy Court for all amounts owed the District.  He is doing this at no cost to the District.

 

6.     MacDonald Petition for Annexation

 

The motion was made to hold a Public Hearing on 1/05/12 for annexing Sonia MacDonald’s property and Kootenai Properties (old golf course parcel) into the District.

 

 

Director Omerso – motion, Director Stoller – second.

Motion approved unanimously.

 

7.     Records Retention Resolution

 

The motion was made to adopt Resolution 2011-24 which forms a policy of destruction for District records.

 

Director Stoller – motion, Director Hern – second.

Motion approved unanimously.

 

 

K.      Board Members:

 

The Board discussed topics to include on an employee input form that would be given to each District employee for their input on how things are going within the District.

 

 

L.      Adjournment:

 

Motion was made to adjourn the meeting.

 

Director Hern – motion, Director Brooks – second.

Motion approved unanimously.

 

Meeting adjourned at 2:14 p.m.

 

 

 

 

 

                                                           

Alanna Brooks

Secretary