North Kootenai Water District

Board Meeting Minutes

November 3, 2011

 

 

A.      Call to Order/Roll Call:

 

       Meeting called to order at 12:30 p.m. by President Crimmins. 

 

       Present:                 Tom Crimmins, Director/President

                                    Shirley Stoller, Director/Vice President

                                    Alanna Brooks, Director/Secretary

                                    Jim Omerso, Director/Treasurer

                                    Jack Hern, Director

                                                           

       Staff Present:        Mike Galante, District Manager

                                    Brian Werst, District Attorney

                                    Phil Boyd, District Engineer

                                    Robin Potts, Accounts Specialist

      

        Visitors:                None

 

 

B.    Consent Agenda:

 

1.     Minutes of 10/20/11 Board Meeting

 

Motion was made to accept the minutes of the 10/20/11 Board Meeting.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

2.     Amending 11/3/11 Agenda

 

Mr. Werst requested an amendment to today’s agenda.  The motion was then made to amend the agenda to include H.3. Set a Public Hearing for the annexation of the Marples property into the District.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously.

 

 

C.      Oral Communications:

 

None.

 

 

D.      Written Communications:

 

None.

 

 

E.      Public Hearing – Ron Thompson Annexation
 

The Public Hearing was opened at 12:33 p.m.  With no one present nor any written response, the Public Hearing closed at 12:34 p.m.

 

 

F.      Treasury Report – Jim Omerso

 

None.

 

 

G.     Employee Matters:

 

The employees had submitted thank you notes to the Board for the 1.5% COLA increase.

 

 

H.     District Attorney – Brian Werst:

 

1.     Executive Session

 

There was no need for an Executive Session at this time.

 

2.     Order Adopting Annexation of the Ron Thompson Property

 

The motion was made to approve Resolution 2011-21 for annexation of Ron Thompson’s property into the District.

 

Director Stoller – motion, Director Hern – second.

Motion approved unanimously.

 

3.     Setting Public Hearing for Marples Property

 

The motion was made to set a Public Hearing for the annexation of the Marples Property and to reset the Public Hearing for the annexation of the Carney Property for 12/1/11 and to forgo the Public Hearing that was previously set for 11/17/11.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

 

I.       District Engineer – Phil Boyd:

 

1.     Project Status Report

 

The memo regarding the Project Status Report which was given to all Board Members is available for review at the District office.

 

2.     LID #3 Plans and Specs/Bidding Amendment to Task Order

 

Motion was made to accept amendment #1 to Task Order 2011-10 in the amount of $6,100.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously.

 

3.     Lancaster Waterline – Alternate Routing/Funding – Task Order

 

Mr. Boyd explained the need to take the Lancaster Waterline replacement in an alternate route from the current waterline. 

 

The motion was made to accept amendment #1 to Task Order #2011-01 not to exceed $31,350 on fixed expenses and not to exeed $21,200 on variable hourly fees in the relocation of a portion of the Lancaster Waterline.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously.

 

4.     Chilco Booster Station – Hydraulic Analysis

 

Mr. Boyd reported that most of the problems at the Chilco Booster Station have been overcome. He stated that if any of these problems were caused in someway from an engineering standpoint, Welch Comer would stand by the District.

 

5.     Pay Requests/Change Orders

 

a.     Avondale Ph 2 – Schedule A/B Pay Request

 

The motion was made to accept Pay Request #2 to S&L Underground in the amount of $213,599.32 representing 29% completion of the project.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

b.    Chilco Booster Station

 

The motion was made to accept Pay Request #4 for Terra Underground in the amount of $2073.79 which is the release of their retainage and represents 100% completion of the project.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

 

J.      District Manager – Mike Galante

 

1.     Hwy 95/ITD Project

 

The motion was made to authorize payment of $152,000 for the Hwy95/ITD Project per the Utility Agreement.

 

Director Hern – motion, Director Brooks – second.

Motion approved unanimously.

 

The Board then instructed Mr. Galante not to send this payment until the project was complete.

 

2.     IDEQ Loan Offer – LID #3

 

President Crimmins signed the DEQ Loan Offer (DW1203) for $400,000 over a term of 30 years at .25% interest for LID #3

 

3.     Lease/Purchase Options for Light Tower

 

Mr. Galante gave the Board information regarding the cost of Light Towers available for lease and purchase.

 

Motion was made to authorize Mr. Galante to purchase a light tower at a cost of up to $7955.

 

Director Omerso – motion, Director Stoller – second.

Motion approved unanimously.

 

 

4.     Brooks Reinstating LID #4

 

The motion was made to approve the reinstatement of Judy and Walter Brooks into LID #4.

 

Director Hern – motion, Director Brooks – second.

Motion approved unanimously.

 

5.     Avondale Ph 2 – Reduction in Friar Drive Schedule B

 

The decision was made to reduce some of the work to be done on the Avondale Ph 2 Project to be able to use those funds to pay for the emergency waterline replacement on Lancaster.

 

 

K.      Board Members:

 

1.     Executive Session

 

Per Idaho Code 672345-1B, the motion was made to go into Executive Session at 2:50 p.m.

 

Roll Call Vote:

Ayes – Alanna Brooks, Jack Hern, Tom Crimmins, Jim Omerso and Shirley Stoller

Nays - None

 

The Board broke from Executive Session at 3:21 p.m.

 

2.     The motion was made to standardize all Board Member compensation to $100 per meeting regardless of position or duties.

 

Director Hern – motion, Director Brooks – second.

Motion approved unanimously.

 

 

L.      Adjournment:

 

Motion was made to adjourn meeting.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously.

 

Meeting adjourned at 3:25 p.m.

 

 

 

 

 

                                                           

Alanna Brooks

Secretary