North Kootenai Water District

Board Meeting Minutes

August 18, 2011 – 12:30 p.m.

 

A.      Call to Order/Roll Call:

 

       Meeting called to order at 12:35 p.m. by President Crimmins. 

 

       Present:                 Tom Crimmins, Director/President

                                    Shirley Stoller, Director/Vice President

                                    Alanna Grimm, Director/Secretary

                                    Jim Omerso, Director/Treasurer

                                    Jack Hern, Director

 

       Staff Present:        Mike Galante, District Manager

                                    Laura McAloon, District Attorney

                                    Necia Maiani, District Engineer

                                    Robin Potts, Accounts Specialist

 

B.    Consent Agenda:

 

1.     Minutes of 07/21/11 Board Meeting

 

Motion was made to accept 07/21/11 minutes with changes.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

2.     Minutes of 08/04/11 Board Meeting

 

Motion was made to accept the 08/04/11 minutes.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

C.      Oral Communications:

 

None.

 

D.      Written Communications:

 

1.     Discussion of Board of Elections was held.

 

2.     Mr. Galante received a letter from the Idaho Department of Water Resources (IDWR). This letter closed the Motor Vehicle Dry Well issue at the office property.

 
E.      Public Hearing – Annexations

 

1.     The public hearing for the annexation of the Arrow Point Investors into the District opened at 12:57 p.m. With no one present and no written comments, the public hearing closed at 12:58 p.m.

 

2.     The public hearing for the annexation of the Chilco Petitioners into the District opened at 1:00 p.m. With no one present and no written comments, the public hearing closed at 1:01 p.m.

 

 

F.      Treasury Report: 

 

Mr. Omerso gave the report noting that revenue was up and that the District was moving in the right direction for the Reserve Fund.

 

G.     Employee Matters:

 

None.

 

H.      District Attorney – Laura McAloon:

 

1.     Executive Session

 

None

 

2.     Resolution 2011-10 – Robinette/Arrow Point Annexation

 

Motion made to approve Resolution 2011-10, the annexation of Arrow Point Investors into the District.

 

Director Stoller – motion, Director Hern – second.

Motion approved unanimously.

 

3.     Resolution 2011-11 – Chilco Petitioners Annexation

 

Motion was made to approve Resolution 2011-11, the annexation of Chilco East and West into the District.

 

Director Stoller – motion, Director Hern – second.

Motion approved unanimously.

 

4.     Resolution 2011-12 Formation of LID #3 – Chilco East Petitioners

 

Motion was made to approve Resolution 2011-12 with the intention to create LID #3 which is referred to as the Chilco East Annexation.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

5.     Resolution 2011-13 – Authorizing Signing of Grant

 

The motion was made to approve Resolution 2011-13, giving Mike Galante authority to sign the Grant for the Chilco South improvements.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

I.       District Engineer – Necia Maiani:

 

1.   Project Status Report

 

This information is on file at the District office.

 

 

 

2.   Bid Results – Avondale Phase II

 

Ms. Maiani went over the results and reported S&L Underground as the low bidders.  Because of money restrictions, it was suggested to award Schedules A & B only.

 

Motion was made to award schedules A and B to S&L Underground in the amount of $1.310 million.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously.

 

3.   Notice of Award

 

The Notice of Award for S & L Underground was signed by the Board.

 

4.   Change Orders/Pay Requests

 

Motion was made to approve Change Order #1 for $316 to Buddy’s Backhoe Service and Pay Request #3 for $3177.80 to Buddy’s Backhoe Service which represents 100% completion of the L.P. waterline extension.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously.

 

Motion was made to approve Pay Request #1 for $10,811 to Terra Underground which represents 26% completion of the Chilco Booster Station Improvements project.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously.

 

Motion was made to approve Change Order #1 for $8907.13 to Terra Underground and Pay Request #1 for $28,507.13 to Terra Underground which represents 100% completion of the Wildflower PRV/Lancaster Fire Hydrant project.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously.

 

5.   Pressure Restructuring on Avondale

 

Ms. Maiani explained the pressure problems at Rimrock and some of the possible reasons these are happening. Welch Comer and staff are continuing to work on these problems.

 

6.   MOU/Lakes Highway District

 

Motion was made to adopt a Memorandum of Understanding (MOU) with Lakes Highway District regarding road restoration at St. James and Sherwood Court.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously.

 

7.   EID Chilco Service Area

 

Ms. Maiani reported that Welch Comer is still working on the Environmental Impact for the Chilco Service area. She announced that the budgeted $3500 would not be enough. An additional $3000 would be needed.  The work will be done next week.

 

 

 

 

 

J.      District Manager – Mike Galante

 

1.   Hwy 95/ITD Project

 

Mr. Galante announced that the abandoned waterline and fire hydrant were being removed on Monday.

 

2.   Carlin Bay POA

 

A letter of intent/information letter will be going out to the residents of Carlin Bay in the next 10 days.

 

3.   2011-2012 Budget Update

 

Mr. Galante gave the Board a Budget with comparisons of actual YTD costs and Budgeted amounts through July for the 2011 Fiscal Year.

 

4.   Submersible Pump

 

After discussion of the different pump options, the Board asked Mr. Galante to go with the submersible pump for Lancaster #3.

 

5.   Light Towers

 

Mr. Galante informed the Board of an upcoming auction in Boise.  The motion was made to authorize up to $3000 to buy a light tower.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

K.      Board Members:

 

None.

 

L.      Adjournment:

 

Motion made to adjourn meeting.

 

Director Hern – motion, Director Stoller - second.

Motion approved unanimously.

 

Meeting adjourned at 3:27 p.m.

 

 

 

 

                                                           

Alanna Grimm

Secretary