North Kootenai Water
District
A. Call to Order/Roll Call:
Meeting
called to order at 12:34 p.m. by Acting-President Stoller.
Present: Shirley Stoller, Director/Vice
President
Alanna
Grimm, Director/Secretary
Jim
Omerso, Director/Treasurer
Jack
Hern, Director
Staff
Present: Mike Galante, District
Manager
Brian
Werst, District Attorney
Necia
Maiani, District Engineer
Debbie
Wilson, Office Manager
Bonnie
Stearns, Accountant
Robin
Potts, Accounts Specialist
Excused: Tom Crimmins, Director/President
B. Consent Agenda:
Minutes
of 06/02/11 Board Meeting
Motion made to accept
Consent Agenda.
Director Grimm
motion, Director Omerso second.
Motion approved
unanimously by those present.
C. Oral Communications:
None.
D. Written Communications:
Mr. Galante shared a
letter with the Board that he had written to the Department of Environmental
Qualitys (DEQ) director. The letter was
regarding a loan for the Chilco project and asking permission to proceed using
this money in advance of receiving the loan.
Director Omerso went over the Treasury Report
by reporting that variable expenses were down and payroll expenses were
up. The report showed the District
$42,000 short of reaching the goal of having $150,000 in the bank for emergency
expenditures. Bonnie Stearns and Debbie
Wilson were present to answer the Boards financial questions.
Mr. Galante requested the Board approve filling
the crew leader position. He let them
know that Jessie Camburn was the guy with the abilities to fill this position
and was, therefore, his choice for this position. Mr. Galante informed the Board that Mr.
Camburn would be receiving a raise of approximately $2.00 per hour to coincide
with the pay grade of this position. After much discussion, the motion was made
to create a lead man position that would apply to Jessie Camburn.
Director Omerso motion, Director Grimm
second.
Motion approved unanimously by those present.
1.
Executive
Session
The
motion was made for the Board to go into Executive Session at 2:08 p.m.
(Idaho
Code 67-2345(f) and (j)).
Director
Hern motion, Director Omerso second.
Roll
Call Vote: Ayes Directors Omerso,
Hern, Grimm, and Stoller
The
Board came out of Executive Session at 2:37 p.m.
2.
Ratification
of MDM Agreement for Water Heater Damage
The motion was made
to resolve the issue with the hot water heater damage by agreeing for the
District and MDM to each pay $1113.00.
Director Hern motion, Director Omerso
second.
Motion approved unanimously by those present.
3.
Fire
Hydrant Resolution Amendment
Mr. Werst and Mr. Galante described the need
for a deposit to be put down by companies wishing to use our fire hydrant
meters. They have been broken in the
past, leaving the expense of replacement/repair to the District. The Board also expressed the desire to set an
installation fee and testing fee to assure the meters are working properly when
they are returned. Installation
fees/testing fees will be set at $100.00.
Deposit for use of Fire Hydrant Meters will be set at no less than
$1500.00.
Motion made to set a public hearing on July 7th
to take public comment on Fire Hydrant Meter Resolution #2011-07.
Director Omerso motion, Director Hern
second.
Motion approved unanimously by those present.
4.
Cap
Fee Resolution
The Capitalization Fees have been changed
throughout the years by resolution. Mr.
Werst presented a draft of Resolution 2011-08 which would supersede all
previous resolutions regarding these fees.
The Board was asked to have their comments on this draft to Mr. Werst in
time for him to incorporate changes and be ready for discussion for the July 21st
Board meeting.
Ms.
Maiani went over the memo that had been sent to the Board members earlier in
the week. The memo showed detailed
information of the status of current projects. This memo is on file at the
District office. Ms. Maiani then
reported on the following projects.
1. Avondale Phase 1
MDM has paved the
Golf Course path and an area on Avon Circle.
All work identified as Spring Work is to be substantially complete by
June 20.
2. Avondale Phase 3
Advertisement of bids
is on hold pending finalization of the MOU with Lakes Highway District (LHD).
3. Chilco Booster
Station RFQ
The structural
analysis required for the building permit has been completed. Currently, the
building permit application and the RFQ package are being completed. Plans are set to release these to selected
contractors on June 22. Bids will be
received July 6 and presented to the Board on July 7.
4.
Wildflower
PRV & Lancaster Fire Hydrant
Due to the cost of
this project, an RFQ package is not required.
To get this project finished, it is being pulled out of Avondale Phase 2.
5.
Lancaster
Road LHD Waterline Realignment
Discussion took place
to consider how to pay for the realignment of our water lines without holding up
LHDs project and causing them to lose $3 million in Federal funding.
Motion was made to
give Mr. Galante the authority to sign a waiver releasing the District from a
possible Utility Hearing.
Director Hern motion, Director Omerso
second.
Motion approved unanimously by those present.
Motion was made to approve Task Order 11-07
as outlined.
Director Hern motion, Director Omerso
second.
Motion approved unanimously by those present.
6.
Change
Orders/Pay Requests
a.
Change
Order Springrock Booster Station
This
will be presented at the next Board meeting.
b.
Balancing
Change Order Echo Beach
Motion
was made to approve Balancing Change Order #5 which deducts $5200 from the
original contract to Lawrence Construction.
Director Hern motion, Director Omerso
second.
Motion approved unanimously by those present.
c.
Pay
Request Echo Beach Retainage Release
Motion
was made to approve Pay Request #6 for $2000 to Lawrence Construction which
represents 100% of the contract.
Director Hern motion, Director Omerso
second.
Motion approved unanimously by those present.
d.
Pay
Request LP Office Waterline
This work has been
completed to date.
Motion was made to approve
Pay Request #2 to Buddys Backhoe for $20,057.35.
Director Hern motion, Director Omerso
second.
Motion
approved unanimously by those present.
7.
Water
Conservation Plan
Ms. Maiani gave the
Board the changes to the Conservation Plan for their review. She also reported that water usage is down,
meter inaccuracies are declining and some water leaks have been found and
repaired.
I. District Manager Mike Galante
1. Highway 95/Chilco
Project
Mr. Galante attended
a meeting on June 6th regarding this possible project. Seven out of twelve petitions have been
received from the residents on the East side of 95. Mr. Galante said the residents on the West
side of 95 are also very interested in annexing into the District.
2. Motor Vehicle Waste
Disposal Well (MVWDW)
The testing came back
positive on the well. The District will be filling it with concrete.
3. Office Property
Acquisition
There is nothing to
report at this time.
4. Carlin Bay HOA
Mr. Galante reported
on the HOA meeting at Carlin Bay. The
Carlin Bay residents seemed very much in favor of annexing into the District.
J. Board Members:
None.
K. Adjournment:
Motion made to adjourn meeting at 4:55 p.m.
Director Hern motion, Director Omerso - second.
Motion approved unanimously by those present.
Alanna Grimm
Secretary