North Kootenai Water District

Board Meeting Minutes

June 16, 2011 – 12:30 p.m.

 

A.      Call to Order/Roll Call:

 

       Meeting called to order at 12:34 p.m. by Acting-President Stoller. 

 

       Present:                 Shirley Stoller, Director/Vice President

                                    Alanna Grimm, Director/Secretary

                                    Jim Omerso, Director/Treasurer

                                    Jack Hern, Director

 

       Staff Present:        Mike Galante, District Manager

                                    Brian Werst, District Attorney

                                    Necia Maiani, District Engineer

                                    Debbie Wilson, Office Manager

                                    Bonnie Stearns, Accountant

                                    Robin Potts, Accounts Specialist

                                                           

Excused:               Tom Crimmins, Director/President

      

      

B.    Consent Agenda:

 

        Minutes of 06/02/11 Board Meeting

 

Motion made to accept Consent Agenda.

 

Director Grimm – motion, Director Omerso – second. 

Motion approved unanimously by those present.

 

C.      Oral Communications:

 

None.

 

D.      Written Communications:

 

Mr. Galante shared a letter with the Board that he had written to the Department of Environmental Quality’s (DEQ) director.  The letter was regarding a loan for the Chilco project and asking permission to proceed using this money in advance of receiving the loan.

 

E.      Treasury Report: 

 

Director Omerso went over the Treasury Report by reporting that variable expenses were down and payroll expenses were up.  The report showed the District $42,000 short of reaching the goal of having $150,000 in the bank for emergency expenditures.  Bonnie Stearns and Debbie Wilson were present to answer the Board’s financial questions.

 

F.      Employee Matters:

 

Mr. Galante requested the Board approve filling the crew leader position.  He let them know that Jessie Camburn was the guy with the abilities to fill this position and was, therefore, his choice for this position.  Mr. Galante informed the Board that Mr. Camburn would be receiving a raise of approximately $2.00 per hour to coincide with the pay grade of this position. After much discussion, the motion was made to create a lead man position that would apply to Jessie Camburn.

 

Director Omerso – motion, Director Grimm – second.

Motion approved unanimously by those present.

 

G.     District Attorney – Brian Werst:

 

1.   Executive Session

 

The motion was made for the Board to go into Executive Session at 2:08 p.m.

(Idaho Code 67-2345(f) and (j)).

 

Director Hern – motion, Director Omerso – second. 

Roll Call Vote:  Ayes – Directors Omerso, Hern, Grimm, and Stoller

The Board came out of Executive Session at 2:37 p.m.

 

2.   Ratification of MDM Agreement for Water Heater Damage

 

The motion was made to resolve the issue with the hot water heater damage by agreeing for the District and MDM to each pay $1113.00.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously by those present.

 

3.   Fire Hydrant Resolution Amendment

 

Mr. Werst and Mr. Galante described the need for a deposit to be put down by companies wishing to use our fire hydrant meters.  They have been broken in the past, leaving the expense of replacement/repair to the District.  The Board also expressed the desire to set an installation fee and testing fee to assure the meters are working properly when they are returned.  Installation fees/testing fees will be set at $100.00.  Deposit for use of Fire Hydrant Meters will be set at no less than $1500.00.

 

Motion made to set a public hearing on July 7th to take public comment on Fire Hydrant Meter Resolution #2011-07.

 

Director Omerso – motion, Director Hern – second.

Motion approved unanimously by those present.

 

4.   Cap Fee Resolution

 

The Capitalization Fees have been changed throughout the years by resolution.  Mr. Werst presented a draft of Resolution 2011-08 which would supersede all previous resolutions regarding these fees.  The Board was asked to have their comments on this draft to Mr. Werst in time for him to incorporate changes and be ready for discussion for the July 21st Board meeting.

 

H.      District Engineer – Necia Maiani:

 

Ms. Maiani went over the memo that had been sent to the Board members earlier in the week.  The memo showed detailed information of the status of current projects. This memo is on file at the District office.  Ms. Maiani then reported on the following projects.

 

1.   Avondale Phase 1

 

MDM has paved the Golf Course path and an area on Avon Circle.  All work identified as Spring Work is to be substantially complete by June 20.

 

2.   Avondale Phase 3

 

Advertisement of bids is on hold pending finalization of the MOU with Lakes Highway District (LHD).

 

3.   Chilco Booster Station RFQ

 

The structural analysis required for the building permit has been completed. Currently, the building permit application and the RFQ package are being completed.  Plans are set to release these to selected contractors on June 22.  Bids will be received July 6 and presented to the Board on July 7.

 

4.   Wildflower PRV & Lancaster Fire Hydrant

 

Due to the cost of this project, an RFQ package is not required.  To get this project finished, it is being pulled out of Avondale Phase 2. 

 

5.   Lancaster Road – LHD Waterline Realignment

 

Discussion took place to consider how to pay for the realignment of our water lines without holding up LHD’s project and causing them to lose $3 million in Federal funding.

 

Motion was made to give Mr. Galante the authority to sign a waiver releasing the District from a possible Utility Hearing.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously by those present.

 

Motion was made to approve Task Order 11-07 as outlined.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously by those present.

 

6.   Change Orders/Pay Requests

 

a.     Change Order – Springrock Booster Station

 

This will be presented at the next Board meeting.

 

b.    Balancing Change Order – Echo Beach

 

Motion was made to approve Balancing Change Order #5 which deducts $5200 from the original contract to Lawrence Construction.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously by those present.

 

c.     Pay Request – Echo Beach Retainage Release

 

Motion was made to approve Pay Request #6 for $2000 to Lawrence Construction which represents 100% of the contract.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously by those present.

 

d.    Pay Request – LP Office Waterline

 

This work has been completed to date.

 

Motion was made to approve Pay Request #2 to Buddy’s Backhoe for $20,057.35.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously by those present.

 

7.   Water Conservation Plan

 

Ms. Maiani gave the Board the changes to the Conservation Plan for their review.  She also reported that water usage is down, meter inaccuracies are declining and some water leaks have been found and repaired.

 

I.       District Manager – Mike Galante

 

1.   Highway 95/Chilco Project

 

Mr. Galante attended a meeting on June 6th regarding this possible project.  Seven out of twelve petitions have been received from the residents on the East side of 95.  Mr. Galante said the residents on the West side of 95 are also very interested in annexing into the District.

 

2.   Motor Vehicle Waste Disposal Well (MVWDW)

 

The testing came back positive on the well. The District will be filling it with concrete. 

 

3.   Office Property Acquisition

 

There is nothing to report at this time.

 

4.   Carlin Bay HOA

 

Mr. Galante reported on the HOA meeting at Carlin Bay.  The Carlin Bay residents seemed very much in favor of annexing into the District.

 

J.      Board Members:

 

None.

 

K.      Adjournment:

 

Motion made to adjourn meeting at 4:55 p.m.

 

Director Hern – motion, Director Omerso - second.

Motion approved unanimously by those present.

 

 

 

                                                           

Alanna Grimm

Secretary