North Kootenai Water District

Board Meeting Minutes

June 2, 2011 – 12:30 p.m.

 

A.      Call to Order/Roll Call:

 

       Meeting called to order at 12:29 p.m. by President Crimmins. 

 

       Present:                 Tom Crimmins, Director/President

                                    Alanna Grimm, Director/Secretary

                                    Jim Omerso, Director/Treasurer

                                    Shirley Stoller, Director/Vice President

 

       Staff Present:        Mike Galante, District Manager

                                    Necia Maiani, District Engineer

                                    Robin Potts, Accounts Specialist

                                   

Excused:               Jack Hern, Director

                                    Brian Werst, District Attorney

      

B.    Consent Agenda:

 

        Minutes of 05/19/11 Board Meeting – Director Stoller made a few changes to the minutes.

 

Motion made to accept Consent Agenda with changes.

 

Director Stoller – motion, Director Omerso – second. 

Motion approved unanimously by those present.

 

C.      Oral Communications:

 

None.

 

D.      Written Communications:

 

1.   A copy of a letter from Mr. Brian Werst to Liesche & Reagan, P.A. (representatives for 4S Ranch) was sent to the Board.  This letter was in reference to the Board’s decision to not allow the annexation and LID process for the 4S Ranch under the conditions 4S Ranch had presented to the Board.

 

2.   In regards to written communication from a previous Board meeting, Mr. Galante reported to the Board that the pressure issues had been rectified for the Loch Haven Hills residents.

 

E.      Treasury Report: 

 

None.

 

F.      Employee Matters:

 

Supervisor Brad White wrote to the Board explaining an employee had been given a new position as Lead Field Man and requested the Board approve a pay increase to reflect the new promotion.  The Board felt like this was a matter to be handled by the District’s manager and, therefore, left this matter for Mr. Galante.

 

G.     District Attorney – Brian Werst:

 

Excused.

H.      District Engineer – Necia Maiani:

 

1.   Project Status Report

 

Ms. Maiani reported as follows:

 

a.     Avondale and Point Hayden Waterlines

 

An earlier meeting with MDM indicated that they would be finished with Avondale Phase I punch-list items in 24 working days with the exception of bad weather days.

 

b.    Echo Beach

 

The issue with the pump has been resolved and the pump is working.

 

c.     Springrock Booster Station

 

The issues with pump # 5 have been addressed by RC Worst and the remaining electrical items have been submitted for review.  The project can now move toward close-out.

 

d.    Lancaster Water Line

 

A revised set of road plans were submitted to Mr. Galante last week for the Lancaster project by Lakes Highway District (LHD).  A meeting will be held with LHD to discuss some issues with the plans.

 

e.     Chilco Booster Station

 

This project is currently on hold.

 

f.     LP Waterline

 

This project is close to being closed-out. 

 

g.    Chilco Waterline

 

Waterline bids are being reviewed.

 

h.     Water Rights

 

The final water right examination package is to be reviewed with Mr. Galante.

 

i.      Annual Conservation Review

 

The draft is complete and being reviewed by Mr. Galante.

 

2.   Avondale Phase 2 – Bid Results/Award

 

The bid opening was held on May 26th. There were two bidders: S & L Underground and Knife River. After discussion, a motion was made to reject the two bids and not award at this time for Phase 2.

 

Director Stoller – motion, Director Omerso – second

Motion approved unanimously by those present.


 

 

3.   Revenue Bond Analysis

 

Ms. Maiani handed out copies of her report on the NKWD Bond Improvements Budget Status. A copy of this report is on file at the office.

 

4.   Avondale Phase 3 - Recommendations

 

Ms. Maiani recommended the opening for bids on Phase 3 be held later than originally planned due to wet conditions in this area.

 

5.   Lancaster Road – Government Way to Ferndale

 

The Board of Directors held a discussion over budget for 700 feet of line replacement. This project is being planned to begin in 2012.

 

6.   Task Orders

 

a.     Avondale Phase 3 Bid/Construction

 

Motion was made to accept Task Order 11-05.

 

Director Omerso – motion, Director Grimm – second.

Motion approved unanimously by those present.

 

b.    Chilco South Expansion:  Facility Plan and Public Informational Assistance

 

We are currently in waiting to see if the Chilco residents are interested in annexing.

 

c.     GIS

 

This presentation was not available at this time.

 

I.       District Manager – Mike Galante

 

1.   Carlin Bay Water & Sewer Association Annual Meeting

 

Mr. Galante asked the Board for approval for him to address the Carlin Bay Water and Sewer Association’s Annual Meeting on Saturday, June 11, 2011 to discuss their annexation into the District.  Motion was made to send Mr. Galante to Carlin Bay to discuss their annexation into the District. 

 

Director Omerso – motion, Director Grimm – second.

Ayes – Directors Omerso, Grimm and Crimmins

Nays – Director Stoller

Motion approved.

 

2.   Chilco Highway 95 Bid Results

 

Scarsella Brothers was low bidder for the Idaho Transportation Department (ITD).

 

3.   Chilco Residents Meeting

 

Mr. Galante informed the Board of an upcoming meeting for the Chilco Residents.  The meeting will be attended by Department of Environmental Quality (DEQ), ITD, Idaho Forest Group (IFG), U.S. Dept of Agriculture (USDA), NKWSD and Welch Comer.  They will be discussing annexation petitions, the LID process, and costs to the residents.

 

4.   Chilco Booster Station

 

Plans are being inspected by DEQ.  Mr. Galante is looking into grant money possibilities.

 

5.   Office Property Acquisition

 

Talks have been continuing between Mr. Galante and property owners on Lancaster Road.

 

6.   Bank Change to Mountain West Bank

 

Because of the change in banks to Mountain West Bank, the question needed to be answered as to what authority Debbie Wilson, Office Supervisor/Bookkeeper, would have in dealing with the accounts at Mountain West.  Motion was made to give Ms. Wilson the authority to move money between the checking and pool accounts and to set up and make deposits. District Manager is to approve these transactions.  Also, the Board Treasurer and Vice President are to have the authorization to receive personal identification numbers (PINs) for viewing account transactions.

 

Director Omerso – motion, Director Grimm – second.

Motion approved unanimously by those present.

 

J.      Board Members:

 

Director Stoller questioned the Drywell report.  Mr. Galante said we would need to seal the well according to Idaho Department of Water Resources regulations.

 

Director Stoller asked about the ending of the Board of Director’s terms.  Mr. Galante said the elections have been changed to November. Those terms ending before then would be extended to November.

 

K.      Adjournment:

 

Motion made to adjourn meeting at 3:08 p.m.

 

Director Stoller – motion, Director Grimm - second.

Motion approved unanimously by those present.

 

 

 

                                                           

Alanna Grimm

Secretary