North Kootenai Water District

Board Meeting Minutes

May 19, 2011 – 12:30 p.m.

 

A.      Call to Order/Roll Call:

 

       Meeting called to order at 12:30 p.m. by President Crimmins. 

 

       Present:                 Tom Crimmins, Director/President

                                    Alanna Grimm, Director/Secretary

Jack Hern, Director (12:40 p.m.)

                                    Jim Omerso, Director/Treasurer

                                    Shirley Stoller, Director/Vice President

 

       Staff Present:        Mike Galante, District Manager

                                    Brian Werst, District Attorney

                                    Necia Maiani, District Engineer

                                    Robin Potts, Accounts Specialist

                                   

       Visitors:                 Ray Jackson

      

B.    Consent Agenda:

 

        Minutes of 05/05/11 Board Meeting

 

Motion made to accept Consent Agenda.

 

Director Stoller – motion, Director Omerso – second. 

Motion approved by all Board members except Director Hern who had not yet arrived.

 

C.      Oral Communications:

 

Ray Jackson spoke to the Board regarding a water problem at his residence that resulted in a $1,602.51 bill.  The motion was made to allow Mr. Jackson the 50% reduction in his excess of normal usage as is allowed in the normal leak policy.

 

Director Grimm – motion, Director Omerso – second.

Motion approved by all Board members except Director Hern who had not yet arrived.

 

D.      Written Communications:

 

1.   Mr. Galante updated the Board members on pressure recorders that have been placed on different hydrants in the Hillside area to try and solve the pressure problems experienced by the Loch Haven Hills customers.  Investigation is continuing.

 

2.   Mr. Galante received a response from ICRMP regarding the MDM claim for the hot water tank replacement of one of the customers in the Avondale area.  ICRMP said the claim falls under Contractual Liability.  Contractual Liability is excluded from coverage and the claim was, therefore, denied.  The Board directed Mr. Galante to contact MDM with proposed to split the rest of repairs.

 

3.   A letter was received by Mr. Galante from Jill Williamson of Friar Hill Condo Association.  She gave Mike the OK to do the required work in their parking lot as part of Avondale Phase 2 project.

 

E.      Treasury Report: 

 

Director Omerso presented a report with a synopsis showing monthly and year to date figures that included expenses, revenue, salaries, depreciation, and the reserve fund, which is used for emergency situations.

 

F.      Employee Matters:

 

None. 

 

G.     District Attorney – Brian Werst:

 

1.   Executive Session

 

The motion was made for the Board to go into Executive Session at 1:46 p.m.

(Idaho Code 67-2345(f))

 

Director Hern – motion, Director Omerso – second. 

Roll Call Vote:  Ayes – Directors Crimmins, Omerso, Hern, Grimm, and Stoller

Out of Executive Session at 2:03 p.m.

 

2.   4-S Ranch

 

Mr. Werst explained that the people of the 4-S Ranch want to move forward but are not willing to proceed under the District’s current procedures.  After much discussion, it was decided that the Board was not going to deviate from the District’s standard procedures.

 

3.   Cap Fee Ordinance

 

Mr. Werst is currently working on the Capitalization Fee Ordinance to reflect current practice and consolidate past practices into one complete ordinance.

 

H.      District Engineer – Necia Maiani:

 

1.   Project Status Report

 

Ms. Maiani reported as follows:

 

a.     Avondale and Point Hayden Waterlines – MDM has been given a punch-list. A schedule is expected from MDM by Friday, May 20.  This is also the date MDM is to begin work on the punch-list in the Point Hayden area.

b.    Echo Beach – The issue with the pump has been resolved by District staff.

c.     Springrock Booster Station – Walk through has been done. Pump 5 has had some issues and is being inspected today.

d.    Avondale Phase 2 – Bid opening has been rescheduled for Thursday, May 26th at 2 p.m.  Project award could be decided on June 2nd.

e.     Avondale Phase 3 – This is pending bid results of Avondale Phase 2.

f.     Lancaster Waterline – No news.

g.    Chilco Booster Station – Plans were submitted to DEQ on April 27.  An RFQ package will be completed.

h.     LP Waterline – Final tie-in was completed and is online.

i.      Chilco Waterline – The project bids next week. ITD will be notifying the District of the bid results for the waterline installation.

j.      Water Rights – Submittal for final water right examination package to IDWR will occur this month.

k.     Annual Conservation Review – A draft will be completed this month.

 

2.   Pay Requests/Change Orders

 

None

3.   Avondale Phase 2 & 3

 

This was covered during the Project Status Report.

 

4.   Lakes Highway MOU

 

Ms. Maiani reported that Welch Comer’s office is currently working on this.

 

5.   Chilco Water Line Project

 

Ms. Maiani has given a rough draft of an invitation letter to Mr. Galante.  There will be a meeting on this project at Garwood Elementary on June 6 at 6 p.m.

 

Mr. Galante announced that the District may qualify for a Planning Grant for this project.

 

I.       District Manager – Mike Galante

 

1.   Bank Service Charges

 

Mr. Galante had not received any information from Panhandle State Bank regarding their bank fees.

 

Motion made to begin positive action toward moving the District’s checking account to Mountain West Bank.

 

Director Stoller – motion, Director Grimm – second.

Motion approved unanimously.

 

2.   Office Property Acquisition

 

Information was shared with the Board concerning possible new property to build a new office and shop.  The property would need to be at least 5 acres due to the need for a drain field.  Possible property is located near Lancaster Road.

 

3.   Chilco Booster Station Project

 

Mr. Galante reported on the possibility of the District receiving a rebate on the Chilco Booster Station.

 

J.      Board Members:

 

None.

 

K.      Adjournment:

 

Motion made to adjourn meeting at 3:08 p.m.

 

Director Hern – motion, Director Stoller - second.

Motion approved unanimously.

 

 

 

                                                           

Alanna Grimm

Secretary