North Kootenai Water District

Board Meeting Minutes

April 21, 2011 – 12:30 p.m.

 

A.      Call to Order/Roll Call:

 

       Meeting called to order at 12:36 p.m. by President Crimmins. 

 

       Present:                 Tom Crimmins, President

                                    Jack Hern, Director

                                    Jim Omerso, Director/Treasurer

                                    Shirley Stoller, Director/Vice President

 

       Staff Present:        Mike Galante, District Manager

                                    Phil Boyd, P.E., District Engineer

                                    Robin Potts, Accounts Specialist

                                   

       Excused:                           Alanna Grimm, Director/Secretary

                                    Brian Werst, District Attorney

 

Visitors:                 Terri McManus, Henry E. Brewer, Bud Boland

      

B.    Consent Agenda:

 

        Minutes of 04/07/11 Board Meeting

 

Motion made to accept Consent Agenda.

 

Director Hern – motion, Director Omerso – second. 

Motion approved by Directors Omerso, Hern, and Stoller.  Director Crimmins abstained.

 

C.      Oral Communications:

 

Mr. Henry Brewer, a District customer, along with Mr. Galante explained a very serious leak at Mr. Brewer’s residence that resulted in a bill of over $1700.  The leak went undetected over the winter months with no signs of any excess water.  The motion was made to adjust Mr. Brewer’s bill by 50% in addition to the adjustment already given and to allow him to pay the bill over a four month period.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously by those present.

 

Terri McManus had some questions regarding North Kootenai Water Sewer District (District) taking over the Gozzer Water and Sewer system and how the rates had been determined.  Mr. Boyd, Mr. Galante and the Board of Directors answered her questions.  It was decided that Mr. Boyd and Mr. Galante would attend the next Gozzer HOA meeting to explain these things to those homeowners.

 

D.      Written Communications:

 

       None.

 

E.      Continuance of Public Hearing – Gozzer Water Rates: 

 

Public Hearing was reopened at 1:27 p.m.

 

There were no written or oral comments other than Bud Boland expressed his pleasure of the communication he had received from the District and of the annual reviews that were going to take place on the rates.

 

Public Hearing was closed at 1:28 p.m.

 

F.      Treasury Report:

 

Director Omerso explained how he intended the Treasury Report to look on paper and what the Board could expect to be receiving.

 

G.     Employee Matters:

 

Employees had placed some suggestions and concerns in the Suggestion Box.  These were addressed by the Board and all decisions will be given to the employees in written form by President Crimmins. 

 

H.      District Attorney – Brian Werst:

 

Excused.

 

I.       District Engineer – Phil Boyd, P.E.:

 

1.     Project Status – Mr. Boyd reported on the following projects:

 

a.     Echo Beach – District staff are completing testing of the radio signal this week. We anticipate start-up to occur in the next two weeks.

 

b.    Springrock Booster Station – The booster operation has been tested and adjusted. It is being determined where to locate PRV’s.  It appears the Falls at Hayden Lake did not install individual PRV’s as was required. Welch Comer will provide the District with a map showing the lots requiring a PRV.  These will need to be installed and paid for during the Capitalization Fee collection.

 

c.     Avondale Phase 2 – Advertisement for bid will appear May 4th and May 11th. Pre-bid walk through, May 12th at 9 a.m. Bids will be open on May 25th and an Award will be May 26th with a special meeting of the Board.  Notice to Proceed will potentially be issued June 13th with construction completion scheduled for September 30.

 

d.    Lancaster Waterline – The letter approved by the Board to Lakes Highway District was mailed last week.

 

Other project information was previously e-mailed to Board members and is available at the District office.

 

2.     Pay Requests/Change Orders

 

Motion was made to pay $107,484.28 to MDM representing 90% of the Avondale Phase 1 project. $3000 not included for CMR.

 

Director Stoller – motion, Director Hern – second.

Motion approved unanimously by those present.

 

3.     Avondale Phase 2

 

Included in Project Status above.

4.     Chilco Improvements

 

Mr. Boyd went over the plans for adding onto the back of the building.

 

 

J.      District Manager – Mike Galante

 

1.     Resolution 2011-04

 

Motion was made to adopt the new rates set for the District.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously by those present.

 

2.     Budget Comparison

 

Mr. Galante reported that he was working with Director Omerso to come up with a year to date report.

 

The motion was made to pay an extra $50 per month to the Treasurer for the extra tasks taken on in that position.

 

Director Hern – motion, Director Stoller – second.

Motion approved by Directors Hern, Stoller and Crimmins. Director Omerso abstained.

 

3.     E-Bill/E-Pay

 

Mr. Galante gave information on his continued research into these types of services.

 

4.     Merchant Services

 

Mr. Galante explained that taking credit card payments was so expensive because the rewards to card holder are paid by the merchants.

 

5.     Bank Service Charges

 

Mr. Galante reported on his findings with Numerica Credit Union. They are not set up to handle businesses like ours.

 

6.     Office Property Acquisition

 

Mr. Galante reported on the property currently owned by Del Kerr. Mr. Kerr has an offer on the purchase of the property.

 

7.     Motor Vehicle Waste Disposal Well (MVWDW)

 

The Idaho Department of Water Resources has asked the District to fill in the dry well that exists on the District’s current office property. They want this done when we no longer occupy the premises.

 

K.      Board Members:

 

Into Executive Session at 3:32 p.m. (Idaho Code 67-2345(b))

Director Stoller – motion, Director Omerso – second. 

Roll Call Vote:  Ayes – Directors Omerso, Hern, Crimmins, and Stoller

Out of Executive Session at 3:40 p.m.

 

 

 

L.      Adjournment:

 

Motion made to adjourn meeting at 3:41 p.m.

 

Director Omerso – motion, Director Hern - second.

Motion approved unanimously by those present.

 

 

 

                                                           

Jack Hern

Acting-Secretary