North Kootenai Water District

Board Meeting Minutes

February 17, 2011 – 12:30 p.m.

 

 

A.      Call to Order/Roll Call:

 

       Meeting called to order at 12:30 p.m. by President Crimmins. 

 

       Present:                 Tom Crimmins, Director/President

                                    Alanna Grimm, Director/Secretary

                                    Jack Hern, Director

                                    Jim Omerso, Director/Treasurer

                                    Shirley Stoller, Director/Vice President

 

       Staff Present:        Mike Galante, District Manager

                                    Necia Maiani, P.E., District Engineer

                                    Brian Werst, District Attorney

                                   

       Visitors:                 None

                                               

                       

B.    Consent Agenda:

 

1.      Minutes of 02/03/11 Board Meeting

2.      Financial Statements of January 2011

 

Motion made to accept Consent Agenda.

 

Director Stoller – motion, Director Hern – second. 

Motion approved unanimously.

 

C.      Election of Board Officers:

 

Ballots cast for Chairman.  President Crimmins re-elected.

 

Director Hern motioned to nominate Director Omerso as Treasurer. 

Director Stoller – second.  Motion approved unanimously.

 

Director Hern motioned to nominate Director Grimm as Secretary.

Director Stoller – second.  Motion approved unanimously.

 

President Crimmins motioned to nominate Director Stoller as Vice President.

Director Hern – second.  Motion approved unanimously.

 

D.      Oral Communications:

 

None.

 

E.      Written Communications:

 

       See Item H3.

 

 

F.      Treasury Report: 

 

Hold to 02/24/11 meeting.

 

G.     Employee Matters: 

 

1.      No Call-out policy in current employee manual.  Will be brought to District Manager to discuss before presenting to the Board.

 

H.      District Attorney – Brian Werst, K&L Gates:

 

1.      Executive Session:

 

Into Executive Session at 1:27 p.m. (Idaho Code 67-2345f, b)

               Director Stoller – motion, Director Omerso – second. 

               Roll Call Vote:  Ayes - Unanimous

               Out of Executive Session at 2:04 p.m.

 

2.      Falls at Hayden – Late Comer Agreement:

 

Motion entered to accept Late Comer Agreement as currently written by K&L Gates for the Falls at Hayden Lake.

 

               Director Hern – motion, Director Omerso – second.

               Motion approved unanimously.

 

3.      Policy for Customer Bankruptcy:

 

Motion entered to waive unpaid amount on rural development property foreclosure, $443.40.  Request documents of foreclosure to determine if there is any surplus.

 

               Director Hern – motion, Director Omerso – second.

               Motion approved unanimously.

 

4.      Discovery Easement:

 

Motion entered to approve pipeline easements for acquisition of Lot 1 and Lot 10 as drawn up by K&L Gates.

 

               Director Hern – motion, Director Omerso – second.

               Motion approved unanimously.

 

I.       District Engineer – Necia Maiani, P.E., Welch Comer:

 

5.      Project Status: 

 

See print out dated 02/16/11, Welch Comer Project Status Update.

 

a.      Avondale/Pt Hayden Waterlines:  Awaiting Consent of Surety from MDM’s bonding company.  Settling occurring around meter.  Compaction will be needed.

 

b.      Echo Beach:  Telemetry and punch list complete.

 

c.      Springrock Booster Station:  May get meters next week.  Startup beginning of March.

 

d.      Avondale/Pt Hayden Waterlines – Phase II:  Bid package completion and submittal to IDEQ late February, and bidding to commence in March with anticipated Notice to Proceed with construction in May.

 

e.      Lancaster Waterline:  Topographic survey complete.  Design to be completed and submitted to IDEQ at the end of April to allow for bidding to commence in May, 2011.

 

6.      Cap Fees / Rate Analysis:

 

In the process of completing the water rate study for the main system and will then complete the analysis of Gozzer.

 

7.      Pay Requests/Change Orders:

 

a.      Springrock Booster Station:  Motion made to approve Change Order #2, $3,763.00, to TML Construction.

 

Director Hern – motion, Director Omerso – second. 

Motion approved unanimously.

 

b.      Springrock Booster Station:  Motion made to approve Pay Request #5, $186,094.55, to TML Construction, representing 99%, 5% retainage.

 

8.      Chilco Task Order:

 

Supplement to Task Order 08-05.  Motion made to complete expansion of existing building by Welch Comer.

 

Director Stoller – motion, Director Omerso – second.

Motion approved unanimously.

 

J.      District Manager – Mike Galante:

 

1.      Employee Medical Insurance: 

 

Motion made to switch to Blue Cross Medical effective 03/01/11.

 

Director Stoller – motion, Director Hern – second.

Motion approved unanimously.

 

2.      Twin Low – Connect to NKWSD:

      

Board directs District Manager to use discretion in giving Twin Low temporary connection to NKWSD.

 

3.      APCA Tie-In Project:

 

Safco Construction has been awarded the contract and will begin March 1, 2011 at earliest.

 

4.      LP Waterline Project:

 

Pre-construction conference to be held 02/18/11.

 

5.      Chilco Booster Station Project:

              

Task Order presented in I8.  Four Booster Paq pumps from Springrock, to be installed by District forces as much as possible.

 

K.      Board Members: 

 

Into Executive Session at 3:51 p.m. (Idaho Code 67-2345b)

Director Hern – motion, Director Omerso – second. 

Roll Call Vote:  Ayes – Directors Omerso, Hern, Stoller and Crimmins

Out of Executive Session at 4:05 p.m.

 

L.      Adjournment: 

 

Motion made to adjourn meeting at 4:05 pm.

 

Director Stoller – motion, Director Hern – second.

Motion approved unanimously.

 

 

 

                                                     

Jack Hern/Director