North Kootenai Water District

 

December 2, 2010

 

Board Meeting Minutes

 

 

A.    Call to Order/Roll Call:

 

       Meeting called to order at 12:30 p.m. by President Crimmins. 

 

       Present:         Tom Crimmins, Director/President

                             Alanna Grimm, Director/Secretary

                             Jack Hern, Director

                             Jim Omerso, Director/Treasurer

                             Shirley Stoller, Director/Vice President

      

       Staff:             Phil Boyd, District Engineer, Welch Comer

                             Mike Galante, District Manager

                             Brian Werst, District Attorney, K&L Gates

 

B.    Consent Agenda:

 

1.     Minutes of 11/18/10 Board Meeting.

2.     Financial Statements for October 2010.

 

               Motion made to approve Consent Agenda.

               Director Hern – motion, Director Omerso – second.

               Motion approved unanimously.

 

C.    Oral Communications: 

 

Kara Eberly & Dennis O’Hagen, with MDM Construction, addressed the Board to clarify position of “Zero Liquidated Damages”.  Requested more time and is diligently working to settle the whole process.

 

District Manager informed Board of the serious water system leaks: 

·          There was a break in the main line at Twin Lakes on Sunday night (11/28/10) and

             residents were out of water. 

·          A split in the 10” water line on Lancaster, east of Forest Ridge, was repaired on 11/24/10. 

·          Another leak on Friar Drive was repaired on 12/02/10.

 

D.    Written Communications:

 

       None.

 

E.    Treasury Report:

 

       Will be available at 12/16/10 meeting.

 

F.    Employee Matters:

 

None.


 

G.    District Attorney - Brian Werst:

 

1.       Executive Session: 

 

        Into Executive Session at 12:47 p.m. (Idaho Code 67-2345f)

        Director Hern – motion, Director Stoller – second. 

        Motion approved unanimously.

        Out of Executive Session at 1:38 p.m.

 

2.       Discovery Conveyance – Lake Shore Lodge & Eddie’s Waterline: 

 

Lakeshore Lodge legal description for easement received Monday, 11/29/10; revisions made and sent back.  Hope to have all documents by 12/16/10 or 01/06/11 meeting.

 

3.       Late Comers Agreement – The Falls at Hayden Lake:

 

Agreement is close to completion.

 

4.       Late Comers Agreement – Ken Ela:

 

Motion to Execute Late Comers Agreement presented to the Board.    President Crimmins authorized to sign.

 

        Director Hern – motion, Director Omerso – second. 

        Motion approved unanimously.

 

H.    District Engineer – Phil Boyd, P.E.:

 

5.      Project Status:

 

               See Welch Comer Memorandum dated 12/01/10 on file.

 

6.      Cap Fees / Rate Analysis:

 

       Will be finalized this week.

 

7.      Pay Requests/Change Orders: 

 

a.     Motion to approve Pay Request #8, $4,845.00, to TML Construction; representing 84% of contract value. 

 

              Director Stoller – motion, Director Hern – second.

              Motion approved unanimously.  

 

b.    Motion to approve Pay Request #3, $49,685.95, to TML Construction; representing 20% of the Springrock Booster Station project. 

 

              Director Stoller – motion, Director Hern – second. 

              Motion approved unanimously.

 

8.      Revenue Bond Project: 

 

See Bond Improvements Budget Status dated 12/02/10 on file.

 

I.     District Manager – Mike Galante:

      

1.      MDM – Avondale/Pt. Hayden Waterline Project:

 

Discussed in Section C above – Oral Communications.

 

2.      APCA Tie-In Project: 

 

Steve Soltice requested bids by 12/14/10.

 

3.      ITD – Frontage Road Project: 

 

       West of Hwy 95 to Hwy 53.  In discussion with ITD to make certain that our water line is not going to be 10’ deep due to change in road elevation.

 

4.      ITD – Chilco Project:

 

ITD has agreed to pay up to $152,000, or 50% of realignment costs.

 

5.      LP Waterline Project: 

 

Waiting for Conveyance Agreement for 12/16/10 Public Hearing.

 

6.      GTE – Operational Cost: 

 

District Engineer discussed.  See GTE Well Pump Memorandum on file.

 

Staff:

 

7.      Twin Lakes – Lake Line Replacement:

 

               Permit received from Department of Lands, permit good for 3 years.

 

8.      4S Ranch:

 

District Manager requested to fill out DEQ Letter of Interest on behalf of 4S Ranch.  Board approved.

 

9.      Hayden Canyon:

 

               Will be meeting with District Manager this week.

 

11.    Ken Ela (added):

 

               Board re-issued check for Ken Ela.

              

J.      Board Members: 

 

1.      Director Hern complimented Phil Boyd and Mike Galante for their organizational efforts.

 

2.      Motion made to go into Executive Session at 2:40 p.m. (Idaho Code 67-2345b)

Director Hern – motion, Director Omerso – second. 

Motion approved unanimously.

Out of Executive Session at 3:32 p.m.


 

K.      Adjournment:

 

Motion made to adjourn meeting at 3:33 pm.

 

Director Hern – motion, Director Omerso – second.

Motion approved unanimously.

 

 

 

 

 

                                                                        

Alanna Grimm

Secretary