North Kootenai Water District

 

September 2, 2010

 

Board Meeting Minutes

 

 

A.      Call to Order/Roll Call:

 

      Meeting called to order at 12:30 p.m. by President Crimmins. 

 

       Present:             Tom Crimmins, Director/President

                                 Alanna Grimm, Director/Secretary

                                 Jack Hern, Director

                                 Jim Omerso, Director

                                 Shirley Stoller, Director/Vice President

      

       Staff:                 Phil Boyd, District Engineer

                                 Mike Galante, District Manager

 

       Excused:               Mike Ormsby, District Attorney                                      

                     

B.      Consent Agenda:

 

1.      Minutes of 08/19/10 Board Meeting

 

Approve consent agenda.

 

Director Stoller – motion, Director Grimm – second. 

 

Ayes:  Directors Crimmins, Grimm, Hern and Stoller

Abstain:  Director Omerso

 

C.      Oral Communications: 

 

       None.

 

D.      Written Communications:

 

1.      Approve signature of Tom Crimmins on Subordination Agreement with Mountain West Bank regarding Forest Ridge Estates.

 

       Director Stoller – motion, Director Grimm – second. 

       Motion approved unanimously.

 

2.      Notification from Suzanne Scheidt, IDEQ, dated 09/01/10 – completed Mountain View Terrace.

 

3.      APCA – Sign Will Serve letter and Bulk Water Agreement.

 

Director Hern – motion, Director Stoller – second. 

Motion approved unanimously.

 

E.      Treasury Report:

 

       No discussion.


 

F.      Employee Matters:

 

None.

 

G.     District Attorney - Excused:

 

1.      Executive Session:

 

None

 

2.      Resolution Setting Public Hearing on 09/16/10 for 2010/2011 Budget: 

 

Adopt Resolution 2010-07 setting Public Hearing on 09/16/10 for 2010/2011 Budget.

 

       Director Hern – motion, Director Stoller – second. 

       Motion approved unanimously

 

H.      District Engineer – Phil Boyd, P.E. :

 

1.      Project Status:

 

a.      Mountain View Terrace:  VOC test passed non-detect.

 

b.      Lancaster 4:  Complete. 

 

c.      Avondale/Point Hayden:  Welch Comer is holding MDM Construction to the specifications which will put them 7-10 days behind schedule. 

 

d.      Hayden Well:  Complete.

 

e.      Chilco Waterline:  Welch Comer compiling costs for project.

 

f.       Springrock Booster Station:  Pre-construction meeting held 09/01/10.  Sign contract for project and issue Notice to Proceed to TML Construction 

 

       Director Hern – motion, Director Omerso – second. 

       Motion approved unanimously.

      

2.      Echo Beach:

 

Award bid for Echo Beach Booster Station to Lawrence Construction ($123,270.00).

 

Director Hern – motion, Director Stoller – second. 

Motion approved unanimously.

 

3.      Hemlock Hills:

 

Regarding Conditional Will Serve letter, see letter to Chris Cheeley dated 08/31/10.  Deficiencies of source issue remedied after building Hayden 2.

 

4.      Asset Keeper:

 

Mike Galante and Necia Maiani, Welch Comer, are working to document assets for audit purposes.


 

I.       District Manager – Mike Galante: 

 

1.      Ela – Late Comers Agreement:

      

       Mr. Ela has been given a copy for review.

 

2.      Falls at Hayden Lake – Late Comers Agreement:

 

Investors do not approve agreement, but would like to discuss.

 

3.      Filter Sand Washer vs. Stock Piling:

 

The Nasalle plant will only be producing for another 7 months.  The District can buy it now to stock pile or purchase a sand washer to wash the top ½” layer that is scraped for routine maintenance once or twice a year. 

 

Brad O’Connell offered to pick up for stock piling at $2,090.00 per trip for 20 cubic yards.

 

Motion made to authorize Mike Galante and Brad O’Connell to view sand washer in use on 10/02/10, and discuss purchase of sand washer, up to the amount of $3,500.00.

 

Director Stoller – motion, Director Omerso – second. 

Motion approved unanimously.

 

4.      Twin Lakes – Lake Line Replacement:

 

We are in the IDOL process to secure an Encroachment Permit to replace the 2” poly line on the lake bottom.

 

5.      Mountain View Terrace:

 

The end of line blow off’s and the looping on Corbin Road is now complete.  This work was completed by District staff.

 

6.      SEP/DEQ Project Status Report:

 

The SEP plan requires that the District install two VFD’s at Hayden Pines on the booster pumps.  We have completed one of the installations and are checking it for correct operation.

 

Also, as part of the Consent Order, we are to install a telemetry panel, chlorine monitor, and flow actuated chlorine pump at East Seasons Acres.  The panel is about 65% complete.

 

The pump and monitor are order items.  All of this will be completed prior to the end of the calendar year.

 

7.      Pay Requests/Change Orders:

 

Pay Request #5 – Avondale/Point Hayden, to MDM Construction for $195,443.57, representing 39% of contract.  Includes $25,600 liquidated damages deducted.

 

Director Stoller – motion, Director Hern – second. 

Motion approved unanimously.


 

J.      Board Members:

 

Attorney requested to research and prepare a Resolution, if possible, to separate Secretary and Treasurer position.  If possible, Jim Omerso to fill Treasurer position.

 

K.      Adjournment:

 

Meeting adjourned at 2:45 p.m.

 

       Director Hern – motion, Director Stoller – second. 

       Motion approved unanimously.

 

 

 

 

                                                           

Alanna Grimm

Secretary of the Board/Treasurer