North Kootenai Water District

 

July 29, 2010

Board Meeting Minutes

 

 

A.      Call to Order/Roll Call:

 

      Meeting called to order at 12:30 p.m. by President Crimmins. 

 

       Present:             Tom Crimmins, Director/President

                                 Alanna Grimm, Director/Secretary

                                 Jack Hern, Director

                                 Shirley Stoller, Director/Vice President

      

       Staff Present:     Mike Galante, District Manager

                                 Necia Maiani, Welch Comer                                                          

                                                           

B.      Consent Agenda:

 

1.      Minutes of 07/15/10 Board Meeting

2.      Financial Statements for June 2010

3.      Bills for June 2010

 

Approve consent agenda. 

Director Stoller – motion, Director Hern – second.

Motion approved unanimously.

 

C.      Oral Communications:

 

None

 

D.      Written Communications:

 

MDM Construction letters, dated July 20, 2010 and July 27, 2010, discussed in Executive Session.

 

E.      Treasury Report:

 

       Presented by Necia Maiani, Welch Comer.

 

F.      Employee Matters: 

 

       None

 

G.     District Attorney – Mike Ormsby:

 

1.      Executive Session:

 

Into Executive Session at 1:25 p.m. (Idaho Code 67-2345 B,F)

Director Stoller – motion, Director Hern – second.

Out of Executive Session at 2:34 p.m.


 

2.      4-S Ranch:

 

District Attorney is waiting for a response from Mike Regan.  DEQ sent letter encouraging NKWD to help 4-S Ranch.  DEQ willing to pay for 8” mainline.  Does NKWD want to pay difference for upsize to 12”?  4-S fireflow has been essentially barebone, 1 hydrant.  All of the Rimrock system is fireflow and the District feels that the Dodd Road, Morgan Lane, 4-S main line extension should have hydrants so it’s consistent with the rest of the Rimrock system.  Mike will question DEQ to pay for 10” for fireflow reasons.

 

3.      APCA Bulk Water Agreement: 

 

       Questions are expected prior to execution of agreement.

 

4.      Discovery Conveyance LSL Waterline: 

 

       Transfer documents to be drafted in the next 2-3 weeks.

 

H.      District Engineer – Necia Maiani, P.E.:

 

1.      Project Status:

 

·           Lancaster 4:  Waiting for water quality results.

 

·           Avondale & Pt. Hayden Water lines:  Bruce Rd. was done at night to avoid impact for local business.  Added another 12” valve to isolate flushing.  Added a few hydrants.  Additional service crews to be added.  Soft spot paving on Merman will be done with remaining streets.

 

·           Echo Beach:  Bidding to be advertised next week.

 

·           Hayden Well:  Seeding to be done tomorrow.

 

·           GTE: Valve hooked up today, 7/29/10.

 

·           Water Rights:  Have been submitted to IDWR for review & approval.

 

·           Springrock:  1st bid advertisement was today, 7/29/10.  Should have bids for review for 8/19/10 meeting.

 

2.      Ela Late Comer Agreement:  

 

Mr. Ela would like to complete everything at the same time; easement, transfer and late comer agreement.

 

3.      Hillside Services – RFQ:

 

Will be meeting with Lakes Highway District on Tuesday, 8/3/10, to get process started for this year, to be completed October 2010.

 

4.      Hemlock Hills:

 

       No update.


 

I.       District Manager – Mike Galante:

 

1.      2010/2011 Draft Budget: 

 

       Will be presented August 18, 2010.

 

2.      APCA Inter-tie:

 

DEQ is putting pressure on APCA to get onto better water.  District Manager met with engineer to configure telemetry.  DEQ essentially approves the plans.

 

3.      Falls at Hayden Lake – Late Comers Agreement: 

 

NKWD will conduct a final inspection and walk through prior to sending letter of approval next week.  Conveyance document for lines and easements has been given.

 

4.      Pay Requests/Change Orders: 

 

·           GTE Well Improvement, Pay Request #7, TML Construction, $3,641.35, representing 99% of contract complete. 

 

              Director Stoller – motion, Director Hern – second.   Motion approved unanimously.

 

·           Hayden Well #2, Pay Request #8, TML Construction, $19,286.20, final payment.

 

              Director Stoller – motion, Director Hern – second.   Motion approved unanimously.

 

·           GTE Well improvement, Change Order #5, TML Construction, $1,083.00, add 1” point of connection and re-grading.

 

             Director Stoller – motion, Director Hern – second.   Motion approved unanimously.

 

·           GTE Well Improvement, Change Order #6, TML Construction, decrease $1,500 for floor painting. 

 

             Director Stoller – motion, Director Hern – second.   Motion approved unanimously.

 

·           Lancaster #4, Mechanical Improvement, Lawrence Construction, $9,742.76, representing 100% of contract. 

 

             Director Stoller – motion, Director Hern – second.   Motion approved unanimously.

 

·           Lancaster #4, Change Order #2, Lawrence Construction, $168.00, balancing Change Order.

 

             Director Stoller – motion, Director Hern – second.   Motion approved unanimously.

 

·           Avondale/Pt Hayden Project, Pay Request #4, MDM Construction, $158,103.83, representing 23% of contract.  Includes $10,000 liquidated damages withheld. 

 

             Director Stoller – motion, Director Hern – second.   Motion approved unanimously.


 

5.      Board Vacancy – Letters of Interest:

 

·           Letter received from Jerry Thompson. 

·           Contacted by Jim Omerso from Twin Lakes Village expressing interest, also included resume & letter. 

·           Response via email from website also received. 

 

Interviews will be held on August 19, 2010.   Letter will be sent to Jerry Thompson to request resume.   Board will decide questions to ask in interview.  Interviews to be conducted in Executive Session. 

 

J.      Board Members:

 

None

 

K.      Adjournment: 

 

Director Hern – motion to dismiss, Director Stoller – second.  Motion approved unanimously.  Dismissed at 3:34 p.m.

 

 

 

 

 

                                                           

Alanna Grimm

Secretary of the Board/Treasurer