North Kootenai Water District

 

July 15, 2010

Board Meeting Minutes

 

 

A.        Call to Order/Roll Call:

 

      Meeting called to order at 12:30 p.m. by President Crimmins. 

 

       Present:             Tom Crimmins, Director/President

                                 Alanna Grimm, Director/Secretary

                                 Jack Hern, Director

                                 Shirley Stoller, Director/Vice President

      

       Staff Present:      Mike Galante, District Manager

                                 Phil Boyd, District Engineer

 

       Excused:            Mike Ormsby, District Attorney                                                      

                                                           

B.        Consent Agenda:

 

1.         Minutes of 07/01/10 Board Meeting

2.         Ratification of 07/07/10 Emergency Board Meeting Notice

3.         Minutes 07/07/10 Emergency Board Meeting

4.         Financial Statements for June 2010

5.         Bills for June 2010

 

Director Stoller motioned to approve Consent Agenda items 1, 2, & 3 and postpone items 4 & 5.

Director Grimm – second.

Motion approved unanimously.

 

C.        Oral Communications:

 

1.         Ken Ela – Brendis/St Peter Property:

 

Ken Ela addressed the Board to inquire if NKWD would consider 50% of eligible properties on the map and for reimbursement for the restoration portion of the project as well as a legal fee request. 

 

Motion by Director Hern to accept 50% of the eligible properties for late comer based on the rural nature of the area and lack of available sewer. 

Director Stoller – second. 

Motion approved unanimously. 

 

Motion by Director Grimm for NKWD to issue $11,048 check for the upsize fee to Mr. Ela in exchange for conveyance of easement and water line. 

Director Hern – second. 

Motion approved unanimously.

 

2.         Chris Cheeley – Hemlock Hills Development:

 

Sandy Young with E2 Planning addressed the Board regarding Hemlock Hills Development, asking for will serve letter for 35-37 lots.  Properties are all annexed.  Conservation Design will equal 20% open space, water reservation.  Will also request preliminary approval on Phase 1 first then Phase 2.  Anticipates logging on properties & filing w/EPA.  Will notify neighbors with door hangers.


 

3.         Reschedule August 5th Board Meeting Due To Lack Of Quorum:

 

Motion by Director Hern to have 8/5/10 meeting on July 29, 2010. 

Director Stoller – second.

Motion approved unanimously.  

 

Motion by Director Stoller to hold Public Hearing for fire hydrant fee & annexation of Squaw Bay on 08/19/10 at 10:00 a.m.

Director Hern – second.

Motion approved unanimously. 

 

A NKWD Budget Workshop was scheduled for Wednesday, August 18, 2010, at 12:30 p.m., to be held at the office of Welch Comer.

 

D.        Written Communications:

 

Received letter of interest for appointment to the NKWD Board from David Weinstein

 

E.         Treasury Report:

 

None

 

F.         Employee Matters:

 

1.         Interest expressed for the purchase of a vactor truck from the Spokane auction.  Board denied request of approval.

 

G.        District Attorney: 

 

       No legal representation - Excused.

 

1.         Executive Session:

Into Executive Session at 2:10 p.m. (67-2345f)

Director Stoller – motion, Director Hern – second.

Out of Executive Session at 2:21 p.m.

 

H.        District Engineer – Phil Boyd, P.E.:

 

1.         Project Status:

 

Avon Circle failed sample testing after the first test passed.  Results for additional testing should be done July 16, 2010.  Two consecutive “good” samples are needed to turn on.

 

Hayden Well pump issue has been resolved. 

 

Welch Comer will check with Lakes Highway District to find out paving schedule and investigate Dalton water line.

 

GTE is now operational.  Clay valves require pressurized water to run.  Welch Comer is fixing.

Wal-Mart’s grand opening is scheduled for September 15, 2010.  They are happy with NKWD.

 

2.         Ela Late Comer Agreement:

 

Resolved; see item C1.

 

3.         Avondale Project Update/Lakes MOU:

 

       Still waiting for signed MOU from Lakes.


 

4.         Hillside Service RFQ:

 

Estimated cost to replace water meters is between $80,000 -100,000.  Project could be done in four phases.

 

5.         APCA Inter-Tie Plan Review from INC: 

 

Waiting to see plans.   See memo from Steven Cordes, re: Arrow Point Water System dated July 15, 2010.  NKWD needs Arrow Point’s water rights, apply for new.  Apply to transfer rights.

 

I.           District Manager – Mike Galante:

 

1.         Pay Requests/Change Orders: 

 

a.    Pay Request #3, to MDM Construction, Avondale Pt. Hayden project for $210,075.82 representing 14% of contract earned. 

 

       Director Stoller – motion, Director Hern – second.

       Motion approved unanimously.

 

b.    Work Change Order Direction #5, Avondale Pt Hayden Waterline Project.  No change in dollars or days, to install 8”x 6” tee, trench rather than bore. 

 

       Director Stoller – motion, Director Hern – second.

       Motion approved unanimously.

 

c.         Request to upgrade 3 office computers with Microsoft Office 2007 (with 2010 upgrade included) for $274.00 each, and, upgrade the SCADA software with Ethernet card for $375.00.  Total of upgrades is $1,197.00. 

 

       Director Stoller – motion, Director Hern – second.

       Motion approved unanimously.

 

2.         Falls at Hayden Lake Late Comer Agreement:

 

Nothing.

 

3.         4-S Ranch: 

 

Per Idaho Department of Environmental Quality (DEQ), 22 petitions do not justify the 12” main.  DEQ will not approve loan without Environmental Impact Document (EID).  4-S Ranch does not have the money.  DEQ may write a grant.

 

4.         2010/2011 Preliminary Budget:

 

       Will be provided.

 

5.         Warranty Bonds/New Construction Projects:

 

       A comparative of other districts and municipalities in the area will be assembled.

 

6.         Hemlock Hills: 

 

       See C1 above.

 

J.         Board Members:

 

Review of Human Resource Seminar presented to staff.


 

K.        Adjournment:

 

Meeting adjourned at 3:52 p.m.

 

       Director Hern – motion, Director Stoller – second.

       Motion approved unanimously.

 

 

 

 

                                                           

Alanna Grimm

Secretary of the Board/Treasurer