North Kootenai Water District

 

June 17, 2010

 

Board Meeting Minutes

 

A.        Call to Order/Roll Call:

 

      Meeting called to order at 12:35 p.m. by Vice President Shirley Stoller. 

 

       Present:             Alanna Grimm, Director

                                 Jack Hern, Director

                                 Shirley Stoller, Director/Vice President

      

       Staff Present:      Mike Galante, District Manager

                                 Phil Boyd, District Engineer

 

Manager requested to chair to amend agenda Item C to include oral communication from Wal-Mart that occurred today.

 

Director Grimm – motion, Director Hern – second.

Motion approved unanimously.

                                        

B.        Consent Agenda:

 

No meeting minutes from last Board meeting since Secretary/Treasurer is absent.

 

C.        Oral Communications:

 

1.         6/16 – Conference call with IDEX, Ormsby, Manager and State Attorney General regarding 4-S Ranch.  IDEQ/Attorney General will contact Mike Reagan, 4-S Attorney.

 

2.         Wal-Mart has requested the District reduce its warranty bond for the Honeysuckle waterline installed by Wal-Mart.  Manager recommended approval in consideration of Wal-Mart’s $830,000.

 

Jack motioned to modify the warranty bond requirement for Honeysuckle waterline to 25% in recognition of the considerable improvements Wal-Mart has made to the system and to bring the warranty bond more in-line with municipal bond requirements. Director Grimm – second.

Motion approved unanimously.

 

D.        Written Communications:

 

1.       IFI vs. NKWD Settlement – Held for Executive Session.

 

2.       Kootenai Investments regarding Lynnwood and Clagstone water systems to NKWD.  Manager gave summary:

 

a.       Lynnwood Well has arsenic levels at 10 ppb.

b.       Wells have high ability for productions as they are aquifer wells.

c.       IDEQ and PHD have been looking at systems.

d.       Manager recommends NKWD standby until IDEQ is finished with their evaluation.

 

Board directed Manager to express interest to Kootenai Investments, but wait until IDEQ evaluation is complete.


 

E.         Treasury Report:

 

Not this meeting, next meeting.

 

F.         Employee Matters:

 

1.       Manager presented Employee Manual in finished form and previously approved by Board in 2010-03.  Manager requested permission to distribute. Board directed so and asked employees sign documents.

 

2.       Hydrant Meter Policy

 

a.        Proposed a deposit program ($1,500) to receive a hydrant meter.  If user breaks the meter, deposit would cover cost.

b.        Proposed charging a higher consumption rate.

 

Board considered the suggestions and directed Manager as follows:

 

a.        Install Fee - $50.

b.        Monthly and Minimum Fee - $15 for all areas other than Gozzer. Gozzer will be $50.

c.        Water Rate – at current rate for area.

d.        User is responsible for damage and for replacement cost.

e.        Develop a checklist form.

 

Director Hern motioned to establish the above schedule and checkout form. 

Director Grimm - second.  Motion approved unanimously.

 

3.         Personal Cell Phone Restrictions

 

a.        Proposed Board restrict personal cell phone use to break times.

 

Board directed Manager to direct supervisors to more strictly enforce productivity expectations by not wasting time on personal calls.

 

b.       Comment from employee that District did not have crew on equipment to do this work, not that employee did not want to do the work.

 

Board directed Manager to complete the job as the Manager determines is best for the District.

 

4.         Employee Reviews

 

a.        Are reviews done by Supervisors or Manager?

 

Board directed that Manger will review Field and Office Supervisors and Electrician

 

b.        Review times are inconvenient

 

Board directed that reviews will be done in February for all employees. Merit raises will be effective in February.  COLA’s, if any, will be effective in October.

 

c.       How can raises be given?

 

Board directed that Supervisors to review their staff and make raise and review recommendations to the Manager.  Raises will be effective immediately.

 

Director Hern motions to change employee annual review date from October to February.

Director Grimm - second.  Motion approved unanimously.


5.         Employee Pay Chart

 

There needs to be an employee pay chart so Manager can be notified when to do reviews.

 

Reviews are now scheduled in February which will address this comment.

 

G.        District Attorney:

 

Attorney was not present.

 

Director Hern motioned to go into Executive Session pursuant to 67-2345 litigation. 

Director Grimm - second.  Motion approved unanimously.

 

Board went into Executive Session at 2:31 p.m.

Board came out of Executive Session at 2:32 p.m.

 

H.        District Engineer – Phil Boyd, P.E.:

 

Project Status Report

 

Board directed Welch Comer to send a letter to MDM emphasizing the importance of schedule and completing work this year.

 

Board directed Welch Comer to send letter to Wal-Mart regarding their store opening date and requested fire ROW date.

 

I.           District Manager – Mike Galante:

 

Manager presented meter survey results in accuracy of meters.  Tests show they average 14% loss of water.

 

Manager recommends replacing top 200 users across the system with new meters.  He will bring budget to the Board next meeting.  Replacing these meters will cost the District +/- $82,500, but will result in +/- $8,100 per month of additional revenue.  Therefore, the District will recover expense in approximately 10 months.

 

1.         Milfoil Treatment – Hayden Lake:

 

Manager notified Hayden Haven user that milfoil treatment will require non-irrigation. The intake will be shut down and only reservoir storage will be available. Users should conserve water usage.

 

2.         APCA Inter-tie:

 

Manager waiting on tie-in drawings and $150,000 check from APCA.

 

3.         Discovery:

 

Waiting on ownership transfer agreement for waterline.

 

4.         Ela Latecomer Agreement:

 

Ela Latecomer Agreement was reviewed with Ken Ela.  Waiting on Ela to decide on small Latecomer boundary or Large Latecomer boundary.

 

5.         ACI Contract – re-write:

 

Not yet complete.  

 

J.         Board Members:

 

Nothing to report at this time.

 

K.        Adjournment:

 

       Director Grimm – motion, Director Hern – second.

       Motion approved unanimously.

 

Meeting adjourned at 3:20 p.m.

 

 

 

 

                                                           

Richard Fairhurst

Secretary of the Board/Treasurer