North Kootenai Water District

 

March 18, 2010

 

Board Meeting Minutes

 

 

A.        Call to Order/Roll Call:

 

      Meeting called to order at 12:30 p.m. by President Crimmins. 

 

       Present:             Tom Crimmins, Director/President

                                 Alanna Grimm, Director

                                 Shirley Stoller, Director/Vice President

 

       Excused:            Richard Fairhurst, Director/Secretary

                                 Jack Hern, Director

 

       Staff Present:      Mike Galante, District Manager

                                 Phil Boyd, District Engineer

 

       Visitors:             Ben Stephens, Tre Construction

                                               

B.        Consent Agenda:

 

1.         Minutes of 03/04/10 Board Meeting

2.         Financial Statements for February, 2010

3.         Bills for February, 2010

 

Approve consent agenda.

 

Director Grimm – motion, Director Stoller – second.

Motion approved unanimously by those present.

 

C.        Oral Communications:

 

Ben Stephens, of Tre-Construction, requested a waterline variance which would be a deviation from District policy.  After discussion with District staff, Mr. Stephens will continue researching his easement alternatives.

 

No Board action taken.

 

D.        Written Communications:

 

Received Bids for rebuilding the vault at Hayden Well #2.  Approve lowest bidder – Eddings Custom Concrete in the amount of $14,000.

 

Director Stoller – motion, Director Grimm – second

Motion approved unanimously by those present.

 

E.         Public Hearing – Welburn Annexation:

 

Postponed to April meeting.

 

F.         Treasury Report:

 

None.

 

G.        Employee Matters:

 

No items.

 

H.        District Attorney – Mike Ormsby:

 

A Waiver of Conflict of Interest is needed because K & L Gates represents both Lakes Highway District (LHD) and NKWD on separate matters and will also draft MOU for road/waterline construction project, a project shared by both Districts. 

 

Approve President to sign waiver conditioned on additional language as discussed.

 

Director Grimm – motion, Director Stoller – second

Motion approved unanimously by those present.

 

 

I.           District Engineer – Phil Boyd, P.E.:

 

1.         Project Status:

 

               Handed out and discussed 03/18/10 project status update report.

 

               City of Hayden Lake to participate in road construction project.

 

2.         Avondale Project Bid:

 

Project out to bid.

 

3.         Avondale Waterline Easement:

 

Easement in Avondale’s General Contractor’s hands, waiting for signature.

 

J.         District Manager – Mike Galante:

 

1.         Lakes Highway District (LHD) Memorandum of Understanding (MOU):

 

District Engineer handed out draft MOU.  LHD will pay 1st half of $440,000.00 on 03/26/10, with the balance due of $220,000.00, at the initiation of the Avondale Loop roadway excavation.

 

2.         Employee Manual:

 

Discussion postponed to next Board meeting.

 

3.         APCA:

 

No Board action required.  For information only:  A resident at APCA (Arrow Point Condominium Association) contracted cryptosporidium.  The water has been tested and it has been determined that the APCA well’s are under the influence of a surface source.  They must install a filter plant or go to another water source.

 

4.         Pay Request:

 

Approve Pay Request #1 ($139,034.19) – Drilling for Lancaster Well #4:  Independent Drilling, Inc., representing 96% of contract amount; need video log.

 

Director Stoller – motion, Director Grimm – second.

Motion approved unanimously by those present.

 

Approve Pay Request #2 ($15,979.95) – GTE Well Improvement:  TML Construction, Inc., representing 5% of contract amount.

 

Director Stoller – motion, Director Grimm – second.

Motion approved unanimously by those present.

 

Approve Pay Request #4 ($111,995.88) – Hayden Well #2:  TML Construction, Inc., representing 97% of contract amount.

 

Director Stoller – motion, Director Grimm – second.

Motion approved unanimously by those present.

 

5.         Lancaster Well #4 Contract Award (added):

 

Motion to amend agenda to include Standard Form Agreement, Notice to Proceed – due to bids/contracts received 03/18/10 and the District issues “Notice to Proceed”.

 

               Director Stoller – motion, Director Grimm – second.

               Motion approved unanimously by those present.

 

Approve Standard Form of Agreement between Owner & Contractor on the basis of stipulated price ($188,139.20) – Lancaster Well #4:  Lawrence Construction – lowest bidder.

 

               Director Stoller – motion, Director Grimm – second.

               Motion approved unanimously by those present.

 

Execute Notice to Proceed on Lancaster Well #4 between the District and Lawrence Construction in order to proceed on or about 03/22/10.

 

               Director Stoller – motion, Director Grimm – second.

               Motion approved unanimously by those present.

 

K.        Board Members:

 

No Items.

 

L.         Adjournment:

 

Meeting adjourned at 3:06 p.m.

 

       Director Stoller – motion, Director Grimm – second.

       Motion approved unanimously by those present.

 

 

 

 

_________________________________________

Shirley A. Stoller

Acting Secretary of the Board/Vice President