North Kootenai Water District

 

December 3, 2009

 

Board Meeting Minutes

 

 

A.        Call to Order/Roll Call:

 

      Meeting called to order at 12:37 p.m. by President Crimmins. 

 

       Present:             Tom Crimmins, Director/President

                                 Richard Fairhurst, Director/Secretary

                                 Alanna Grimm, Director

                                 Jack Hern, Director

                                 Shirley Stoller, Director/Vice President

 

       Staff Present:      Mike Galante, District Manager

                                 Phil Boyd, District Engineer

                                 Mike Ormsby, District Attorney

 

       Visitors:             Lonne Jordahl (The Landings)

                                                

B.        Consent Agenda:

 

1.         Minutes of 11/19/09 Board Meeting.

 

Approve consent agenda with handwritten revisions to items I3, I5, and I1.

 

Director Stoller – motion, Director Grimm – second.

Motion approved unanimously.

 

C.        Oral Communications:

 

       None.

 

D.        Written Communications:

 

       None.

 

E.         Treasury Report:

 

None.

 

G.        District Engineer – Phil Boyd, P.E.:

 

1.         Project Status:

 

               Handed out and discussed revised 11/18/09 project status report.

 

Approve Task Order 2009-08 – 2010 Bond Improvement Projects, Part 1 – Bid & Construction Phase Services.

 

Director Hern – motion, Director Grimm – second.

Motion approved unanimously.

 

Chilco Task Order 2009-07 – U.S. 95 water line relocation.

 

Director Hern – motion, Director Grimm – second.

Motion approved unanimously.

 

Public Hearing – Fox Hollow Annexation, The Landings LLC:

 

Open Hearing at 1:15 p.m.

Properly noticed, no written comments, no oral comments.

Close Hearing at 1:19 p.m.

 

Dump Truck – Director Hern to look for used 10 wheel dump truck to purchase.

 

2.         GTE N.T.P.:

 

December 1, 2009 – issued Notice to Proceed.  Contractor wants to start after 01/01/10.  Project needs to be completed by 06/21/10.

 

3.         NKWD Construction Standards:

 

Nothing.

 

4.         Lancaster Well #4:

 

IDEQ approved 12/03/09.  Issue Notice to Proceed.

 

Director Stoller – motion, Director Hern – second.

Motion approved unanimously.

 

Contractor – Independent Drilling subbed to O’Keefe Drilling.

 

5.         Conservation Plan Annual Review:

 

Handed out and discussed 2008/09 goals.

 

F.         District Attorney – Mike Ormsby:

 

2.         Cap Fee Resolution for 1” Services:

 

Set at $4,400 for 1” service size.

 

Director Stoller – motion, Director Hern – second.

Motion approved unanimously.

 

3.         Lakeshore Lodge:

 

Attorney drafting encroachment agreement.

 

4.         Surplus Property Resolution:

 

Pass Resolution 2009-39 – Sale of Surplus Property.

 

Director Stoller – motion, Director Grimm – second.

Motion approved unanimously.

 

5.         The Falls at Hayden (added):

 

Revised Late Comer’s Agreement back to NKWD – added unacceptable items.

 

H.        District Manager – Mike Galante.:

 

1.         Springrock Lane:

 

See 12/01/09 letter.

 

2.         Employee Manual:

 

Handed out 3 policies for Board review.

 

3.         Bond Funds, Secure Investments, State Pool:

 

Check into State regulations – cash flows, timeline, and dollar amounts.

 

Staff:

 

5.         Corbin Hill Estates:

 

See 12/03/09 report.

 

9.         Verizon LOI:

 

       See 12/03/09 report.

 

10.      Wal-Mart:

 

       See 1203/09 report.

 

11.      Selkirk Meadows:

 

       See 12/03/09 report.

 

13.      4-S Ranch:

 

       See 12/03/09 report.

 

Hayden Well #2 (added):

 

       Approve TML Pay Request #2 ($40,619.63).

 

Director Stoller – motion, Director Hern – second.

Motion approved unanimously.

 

Approve Change Order #2 ($8,687.00) – HVAC.

 

Director Stoller – motion, Director Hern – second.

Motion approved unanimously.

 

Approve Change Order #4 ($5,204.00) – Building, piping & electrical.

 

Director Stoller – motion, Director Grimm – second.

Motion approved unanimously.

 

I.           Board Members:

 

1.         Executive Session:

 

Into Executive Session at 3:41 p.m. (67-2345b & f).

 

Director Stoller – motion, Director Hern – second.

Motion approved unanimously.

 

Out of Executive Session at 4:40 p.m.

 

Discussed litigation and personnel.

 

Director Fairhurst left meeting at 4:30 p.m.

 

J.         Adjournment:

 

Meeting adjourned at 4:49 p.m.

 

       Director Hern – motion, Director Stoller – second.

       Motion approved unanimously by those present.

 

 

                                                                                   

Richard Fairhurst, Director/Secretary