North Kootenai Water District

 

November 19, 2009

 

Board Meeting Minutes

 

 

A.        Call to Order/Roll Call:

 

      Meeting called to order at 12:35 p.m. by President Crimmins. 

 

       Present:             Tom Crimmins, Director/President

                                 Richard Fairhurst, Director/Secretary

                                 Alanna Grimm, Director

                                 Shirley Stoller, Director/Vice President

 

       Excused:            Jack Hern, Director

 

       Staff Present:      Mike Galante, District Manager

                                 Phil Boyd, District Engineer

 

       Visitors:             None

                                               

B.        Consent Agenda:

 

1.         Minutes of 11/05/09 Board Meeting

2.         Minutes of 11/11/09 Special Board Meeting

3.         Financial Statements for October 2009

4.         Bills for October 2009

 

Approve consent agenda.

 

Director Grimm – motion, Director Stoller – second.

Motion approved unanimously by those present.

 

C.        Oral Communications:

 

       None.

 

D.        Written Communications:

 

1.         11/19/09 draft letter to Glen Lanker regarding Hayden Canyon

2.         11/02/09 letter to Art Sestak

3.         11/17/09 letter to Discovery Lakeshore Condo’s

 

E.         Treasury Report:

 

Handed out and discussed 11/18/09 updated report, including Bond funds.

 

Staff:

 

9.         ITD Utility Hearing:

 

11/18/09 presented updated treasury report to ITD meeting in Boise.  ITD to pay relocation, up to 50% of $152,000.

 

F.         District Attorney:

 

No legal representation.

 

 

G.        District Engineer – Phil Boyd, P.E.:

 

1.         Project Status:

 

               Handed out and discussed 11/19/09 project status report.

 

               GTE Improvements – approve notice to proceed.

 

               Director Stoller – motion, Director Grimm – second.

               Ayes: Directors Stoller, Grimm, Crimmins

               Abstain:  Director Fairhurst

 

2.         Capitalization Fee Review:

 

Need to increase to $4,333 (3.167%).  Manager to check with District Attorney if increase to $4,400 (4.76%) can be justified.

 

3.         NKWD Construction Standards:

 

District Manager to make changes.

 

4.         Lancaster Well #4:

 

Engineers estimated cost - $206,000.  Independent Drilling submitted a proper bid of $151,860.15 for 20” diameter well.  Accept low bid of $151,860.15.

 

Director Stoller – motion, Director Grimm – second.

Motion approved unanimously by those present.

 

5.         Conservation Plan Annual Review:

 

Collecting data.

 

H.        District Manager – Mike Galante.:

 

1.         Springrock Lane:

 

Postpone to next meeting.

 

2.         Employee Manual:

 

Draft ready for review.

 

3.         Lakeshore Lodge:

 

See item D3 above.

 

4.         Bond Funds, Secure Investments, State Pool:

 

District Manager to research CD’s and move bond proceeds to State Pool at 0.25%.

 

5.         Hayden Well #2 (added):

 

Approve Pay Request #1 for $29,657.10.

 

Director Stoller – motion, Director Grimm – second.

Motion approved unanimously by those present.

 

Authorize District Manager to sign Change Order to TML for $31,618 for variable frequency drive.

 

Director Stoller – motion, Director Grimm – second.

Motion approved unanimously by those present.

 

6.         Surplus Items (added):

 

Sell as surplus:

 

2 – Okidata Tractor Feed Printer’s

1 – Burster

1 – Check Endorsing Machine

1 – IBM Selectric Typewriter

 

Director Stoller – motion, Director Grimm – second.

Motion approved unanimously by those present.

 

I.           Board Members:

 

2.         Director Stoller – Gym Use:

 

NKWD pays $24.00; employee pays $10.00 for each employee signed up.  Remove non-users if not used in next 30 days.  Five employees used gym in October.

 

3.         Director Stoller – Uniforms:

 

               Board to review uniform costs.

 

4.         Director Stoller – Comment Box:

 

11/10/09 – Employee benefits for part-time permanent employees to be discussed on next agenda.

 

1.         Executive Session:

 

District Manager and District Engineer left meeting.

 

Into Executive Session at 3:58 p.m. (67-2345b).

 

Director Stoller – motion, Director Grimm – second.

Motion approved unanimously by those present.

 

Out of Executive Session at 4:02 p.m.

 

Discussed personnel matters.

 

Approve ‘Last Chance’ letter to District Manager.

 

Director Grimm – motion, Director Stoller – second.

Motion approved unanimously by those present.

 

Director Grimm left meeting at 4:03 p.m.

 

J.         Adjournment:

 

Meeting adjourned at 4:08 p.m.

 

       Director Stoller – motion, Director Fairhurst – second.

       Motion approved unanimously by those present.

 

 

                                                                                   

Richard Fairhurst, Director/Secretary