North Kootenai Water District

 

September 17, 2009

 

Board Meeting Minutes

 

 

A.        Call to Order/Roll Call:

 

Meeting called to order at 12:30 p.m. by Vice President Stoller.

 

Present: Richard Fairhurst, Director/Secretary

Alanna Grimm, Director

Jack Hern, Director

Shirley Stoller, Director/Vice President

 

Excused: Tom Crimmins, Director/President

 

Staff Present: Mike Galante, District Manager

Phil Boyd, District Engineer

Mike Ormsby, District Attorney

 

Visitors: None

B.        Consent Agenda:

 

1.         Minutes of 09/03/09 Board Meeting

2.         Financial Statements for August 2009.

3.         Bills for August 2009.

 

Approve consent agenda.

 

Director Hern motion, Director Grimm second.

Motion approved unanimously by those present.

 

C.        Public Hearing 2009/2010 Fiscal Year Budget:

 

Postpone to 09/21/09, see item G2.

 

D.        Oral Communications

 

None.

 

E.         Written Communications:

 

1.         Letter sent 09/16/09 to Bentley Stromberg regarding $1,060.00 received from Larry Spencer.

 

F.         Treasury Report:

 

Hold until next meeting.

 

G.        District Attorney Mike Ormsby:

 

2.         Resolution to Ratify the Move of the Budget Hearing from 09/17/09 to 09/21/09:

 

Director Hern Motion, Director Grimm second.

Motion approved unanimously by those present.

 

 

3.         Update Issuance of Bonds:

 

Drafts of agreements to bond council in early/mid next week. May need to rename some District accounts. Need general rate hearing for additional $3.12.

 

Pass Resolution #2009-31 setting Public Hearing on 10/01/09.

 

Director Hern motion, Director Grimm second.

Motion approved unanimously by those present.

 

4.         Update Fox Hollow Annexation:

 

Nothing new, waiting for petitions; may be in November, 2009.

 

5.         Resolution to Hold a Public Hearing on 10/01/09 Setting Rates for Hayden Haven/Gem Shores:

 

Director Hern motion, Director Grimm second.

Motion approved unanimously by those present.

 

6.         Resolution to Hold a Public Hearing on 10/01/09 Setting Rates for Gozzer Ranch Wholesale Irrigation:

 

No action.

 

7.         Resolution: Asset Limits, Auditors Recommendation:

 

Pass Resolution #2009-32 Capitalize fixed assets over $5,000.00 and purchase software.

 

Director Hern motion, Director Grimm second.

Motion approved unanimously by those present.

 

H.        District Engineer Phil Boyd, P.E.:

 

1.         Project Status:

 

Handed out and reviewed 09/16/09 status report.

 

2.         Hayden Well #2:

 

Award bid to TML Construction for $321,465.00; base bid plus add alternative #1 & #2, add deductive alternative #4 & #5.

 

Director Hern motion, Director Grimm second.

Ayes: Directors Hern, Grimm, and Stoller

Abstain: Director Fairhurst

 

3.         Wal-Mart:

 

Moving forward with project.

 

4.         The Falls at Hayden Late Comers/Development Agreement:

 

Developer paid $10,000.00 preliminary fee, total owed to NKWD is $448,147.00.

 

I.           District Manager Mike Galante:

 

1.         2010 Budget:

 

Public Hearing on 09/21/09 (see item G2).

 

 

2.         ICRMP Reimbursement:

 

Refund check of $75,933.00 to be received from ICRMP Manager to verify correctness of amount.

 

3.         4-S Ranch:

 

Final town meeting on 09/10/09 with IDEQ and Mike Jorgenson.

 

4.         Water Rights 95-9244:

 

2.0 cfs granted and permitted.

 

5.         Bond Bank Application:

 

Seattle Northwest NKWD narrative letter sent.

 

6.         Outsourcing Billing Statements (added):

 

Post Office cost per piece = 65.2 (labor and ink costs .075) ($34,443.00).

DataPrint outsourcing: 60.3 per piece ($31,838.40).

Allegra Print outsourcing: 58 per piece ($30,624.00).

Data West one time cost for Outsourcing Addendum = $1,500.00

 

Change billing to Allegra. Attorney to review contract.

 

Director Hern motion, Director Grimm second.

Motion approved unanimously by those present.

 

J.         Board Members:

 

Memo granting Board access to charge card information to be signed.

 

 

H.        District Engineer Phil Boyd, P.E.:

 

2.         Hayden Well #2:

 

President or Vice President to sign Notice to Proceed after review and approval by Engineer.

 

Director Hern motion, Director Grimm second.

Motion approved unanimously by those present.

 

G.        District Attorney Mike Ormsby:

 

1.         Executive Session:

 

Phil Boyd and Mike Galante left meeting.

 

Into Executive Session at 3:16 p.m. (Idaho Code 67-2345b).

 

Director Hern motion, Director Grimm second.

Motion approved unanimously by those present.

 

Out of Executive Session at 4:46 p.m.

 

Discussed personnel matters.

 

Set Special Meeting on 09/24/09 at 12:30 p.m.

 

Director Hern motion, Director Grimm second.

Motion approved unanimously by those present

 

K.        Adjournment:

 

Meeting adjourned at 4:48 p.m.

 

Director Hern motion, Director Grimm second.

Motion approved unanimously by those present.

 

 

 

Richard Fairhurst, Director/Secretary